Human Resources Administrator in Fresno, California at Lyles Services Co.

Job Purpose

The HR Administrator provides administrative and operational support to the Assistant HR Manager, Labor Relations & Training, and the broader Human Resources department. This role supports day-to-day HR operations across labor relations, training logistics, employee relations documentation, and general HR administration across multiple subsidiaries. Working under the direction of the Assistant HR Manager, the HR Administrator assists the HR team with scheduling, documentation, tracking, and communications tasks.

Essential Duties and Responsibilities

Essential duties and other responsibilities include, but are not limited to, the following:

Labor Relations & Employee Relations Administrative Support

• Maintain and update the employee relations tracker with information provided by the Asst. HR Manager or HRBP; monitor deadlines and flag pending action items as directed.
• Prepare, organize, and file ER case documentation, corrective action records, and investigation support materials as directed by the Asst. HRM or HRBP.
• Produce standard HR correspondence — warning letters, acknowledgment letters, meeting confirmations — from approved templates as directed and submitted for review prior to distribution.
• Track corrective action timelines, PIP follow-up schedules, and separation documentation checklists as assigned.
• Maintain grievance logs and support documentation for labor relations matters as directed by the Asst. HRM.
• Prepare agendas, materials, and meeting notes for employee and labor relations meetings as requested.

Training & Development Scheduling & Logistics Support

• Assist with scheduling training sessions including calendar invitations, room reservations, virtual meeting links, and participant communications as directed.
• Compile and maintain training attendance records and sign-in sheets; provide completion data to leadership as requested.
• Assist with LMS tasks such as sending enrollment notifications or pulling attendance reports as directed by the HRBP or Asst. HRM.
• Prepare printed or electronic training materials, participant packets, and logistics documents as requested.
• Coordinate with subsidiary administrative contacts to confirm attendance and distribute pre-work as directed.
• Maintain training calendar entries and assist with scheduling coordination for in-person and virtual sessions.

Employee Records & HRIS Support

• Assist with uploading and indexing employee documents into DynaFile and other document management systems as directed, ensuring files are organized and complete.
• Support HRIS data entry tasks such as processing address updates and other standard personnel changes as assigned.
• Help maintain personnel file organization, ensuring documents are filed accurately and in the correct location per established processes.
• Flag documentation gaps or filing discrepancies to the appropriate HR team member for resolution.

Broad HR Administrative & Department Support

• Provide administrative support to the Asst. HRM, HR Manager, and VP/HR Director as assigned, including calendar coordination, meeting preparation, and document management.
• Assist with triaging and routing HR department inbox inquiries to the appropriate HR team member; draft routine responses from established templates as directed.
• Support HR communications as directed, including drafting memos, policy reminders, and announcements from templates provided by HR leadership.
• Assist with preparation of reports, presentations, and materials for HR leadership as requested.
• Provide backup administrative coverage across HR functions during leaves, transitions, or high-volume periods as directed.
• Support special HR projects and department initiatives as assigned by HR leadership.

Subsidiary & Interdepartmental Coordination

• Route routine HR administrative inquiries from subsidiaries to the appropriate HR team member.
• Coordinate with subsidiary administrative contacts on documentation distribution and training logistics as directed.
• Support cross-departmental administrative tasks and HR initiatives as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• 1–3 years of HR administrative, HR coordinator, or related administrative experience.
• Experience working within a structured HR team in a support or administrative capacity.
• Experience with document filing or document management systems preferred.
• Multi-site or multi-entity experience is a plus.

Desired Skills and Knowledge

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with HRIS systems (Vista/Paylocity or equivalent) and document management platforms (DynaFile or equivalent).
• Exposure to Learning Management Systems (LMS) preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written communication skills, including the ability to draft HR correspondence accurately from templates.
• High attention to detail and accuracy, particularly in data entry and document handling.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Comfortable working independently on assigned tasks while functioning as part of a collaborative team.
• Basic working knowledge of HR concepts, employment documentation, and compliance considerations preferred.

Certificates, Licenses, Registrations

• Must be legally authorized to work in the U.S.

Competencies

To perform this job successfully, an individual should demonstrate the following competencies:

• Effective Communication
• Collaboration
• Initiative
• Thoroughness
• Conflict Management
• Personal Integrity
• Analytical Thinking
• Results Oriented

Physical Requirements

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Office — The noise level in the work environment is usually moderate.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.