Project Coordinator and Office Manager in Mansfield, Ohio at Adena Corporation

Project Coordinator and Office Manager

Summary:

This position will provide general administrative support and assistance to the project managers, estimators, and field supervision staff for a growing commercial masonry contractor with approximately 60 employees. This position is open to individuals with any level of experience. Compensation level will be commensurate with experience. This is a full-time position including a full benefits package.

Qualified applicants can Apply Here. Resumes may be submitted to hr@adenacorporation.com

*Drug Free Workplace

*Must be authorized to work in the U.S.

Project Coordinator and Office Manager

Primary job responsibilities include, but are not limited to the following:

1. Delivery Ticket and Invoice Review
2. Receive and organize material delivery tickets from field supervision and match the delivery ticket up to incoming accounts payable invoices
3. Review/compare accounts payable invoices to purchase order unit costs to assure that vendors are charging the correct unit cost for materials purchased
4. Quantify, track and document cumulative totals of materials delivered and received at the project sites
5. Purchasing
6. Work with project managers to create and issue purchase orders to material vendors
7. Work with project managers to create and issue subcontracts to our subcontract partners for various scopes of work
8. Contract Document Control
9. New job set up on web-based software
10. Download, organize and electronically file drawings and specifications for bidding and construction purposes
11. Update drawings and specifications on web-based software as changes are received
12. Incentive Program Tracking and Reporting
13. Track field level attendance records
14. Collect and input data to track and calculate the field attendance and production incentive bonus payments
15. Other Duties
16. Assist estimators with obtaining quotes from material suppliers
17. Assist project managers with obtaining submittals for project materials
18. Obtain, organize and submit close out documents at completion of projects
19. Manage, track and document tool box talk completion by field employees
20. Manage, track and document completion of daily work reports by field supervision
21. Mange field employee expenses for travel, mileage reimbursement and similar expenses
22. Assist in preparation of monthly pay applications and invoices
23. Assist HR department with new-hire employees and proper documentation of employee separations and employee changes
24. Assist Safety department with maintaining training logs and documentation

Project Coordinator and Office Manager

Desired Qualifications/Skills:

• Experienced with Microsoft Excel, Microsoft Word, Microsoft Outlook and Bluebeam

• PlanGrid and ProCore web-based document control software experience a plus

• Vista accounting software experience a plus

• Ability to multi-task effectively and prioritize work activities

• Ability to work in a team environment

• Strong work ethic and ability to be efficient in getting work completed

• Strong communication skills including the ability to communicate effectively and efficiently with masonry crew employees, masonry foreman and management team

• Candidate must be drug free at all times

Equal Opportunity Employer