Facilities Maintenance Project Manager at Cotti Foods Corporation – Rancho Santa Margarita, California

Job Summary

The Facilities Maintenance Project Manager is responsible for overseeing maintenance repairs, coordinating service activities, and supporting the overall upkeep of Cotti Foods properties and assigned restaurant locations. This role requires a hands-on, multi-skilled professional with experience in mechanical, electrical, plumbing, and general maintenance, along with the ability to manage vendors, dispatch work orders, process invoices, and support projects.

The position operates in both office and field environments and partners closely with Operations and Properties Leadership to ensure repairs and projects are completed efficiently, professionally, and in alignment with company standards.

Key Responsibilities

Maintenance & Repairs

• Perform general maintenance and repair work across company properties and restaurant locations (mechanical, electrical, plumbing, and general repairs)
• Troubleshoot and resolve facility-related issues in a timely and professional manner
• Support repairs impacting operations, safety, functionality, and appearance
• Identify maintenance concerns and recommend corrective or long-term solutions

Work Order & Vendor Management

• Manage and dispatch work orders through the CMMS system
• Assign work to internal technicians or third-party vendors based on scope and urgency
• Source, onboard, and manage vendors for repairs and projects
• Obtain and review vendor quotes to ensure cost-effectiveness and appropriate scope
• Conduct vendor performance reviews (service quality, pricing, responsiveness)

Project Coordination

• Lead and support facility-related projects, including repairs, upgrades, and operational initiatives
• Coordinate timelines, vendor schedules, materials, and project communication
• Partner with Operations and Properties Leadership on execution and follow-up

Financial & Administrative Support

• Review, code, and process vendor invoices in ERP systems
• Ensure invoices include proper documentation, scope details, labor, and materials
• Maintain accurate records of work orders, vendor activity, and project status

Communication

• Provide regular updates to Operations and Properties Leadership on: Maintenance issues, Project progress. Vendor performance and Repair timelines and completion status
• Review, process, and code vendor invoices in the ERP (Enterprise Resource Planning) systems.
• Ensure invoices contain proper backup documentation, scope details, labor breakdowns, and material costs before submission.
• Communicate regularly with the Operations team and Properties Leadership regarding maintenance issues, project status, vendor updates, repair status, and completion timelines.

Additional Responsibilities

Qualifications

Additional Position Requirements

Tools & Equipment

Employees are responsible for maintaining their own standard hand tools. The Company provides specialty tools as needed.

Work Environment

This is a hybrid office and field-based role supporting locations across South Orange County. Travel between sites is required for inspections, repairs, vendor coordination, and project oversight.

Physical Requirements

• Ability to stand, walk, bend, kneel, and climb
• Ability to lift and carry up to 50 pounds (with or without reasonable accommodation)
• Ability to work in both office and field environments