Manager, Legal & Executive Administration at TerraCycle – Trenton, New Jersey

TerraCycle Overview

TerraCycle is an international leader in innovative sustainability solutions, creating and operating first-of-their-kind platforms in recycling, recycled materials, and reuse.

Operating in 20 countries, including 12 in Europe, TerraCycle works with manufacturers, retailers and end users to implement turnkey recycling programs through a range of public-facing services for hundreds of everyday waste streams that other waste management companies are unable to recycle.

In 2019, TerraCycle introduced Loop - a platform that allows brands, retailers and consumers to move from a disposable to durable supply chain, enabling consumers to responsibly shop for a wide variety of commonly used products in reusable packaging. Since its debut, Loop has developed into the leading global reuse platform and is available in France, the United States and Japan.

TerraCycle and Loop have received hundreds of awards and recognitions and have been highlighted in some of the world's most recognized media outlets, including CNN, Wall St. Journal, Reuters.com, New York Times, Forbes, Time, and thousands of others.

Job Overview

This role will serve as a key administrative support for the legal and executive departments and requires a proactive administrative professional capable of overseeing reporting cycles, managing corporate entity standing, and acting as the primary administrative point of contact for investors and shareholders. The ideal candidate is reliable with demonstrated research and organizational skills, and a commitment to getting the job done right.

Primary Responsibilities

• Document management including e-signature administration, legal contract templates, nondisclosure agreements, and approval workflows
• Management of annual and semiannual reporting including version control, stakeholder coordination, and interdepartmental scheduling
• Investor relations and administration of communications, management of email accounts. Coordination with other departments including marketing and finance where necessary
• Preparation of company wide quarterly meeting including updates and reports, presentation materials
• Finance department liaison on banking compliance, auditor inquires, tax matters, delinquent accounts
• Administer insurance renewals, track expiring licenses, permits and registration held by TerraCycle and acquired companies
• Vendor onboarding and compliance for LOOP and UK
• Invoice management including review and record keeping, tracking to completion

Desired Qualifications

• 5 years of administrative experience in a corporate environment, specifically working with legal and finance professionals.
• Bachelor’s degree or equivalent work experience
• NJ Notary, or the ability to become one after hire
• Excellent writing and communication skills.
• Strong Microsoft Office skills (Word, PowerPoint, and Excel).
• Strong organizational and file management skills
• Paralegal experience

Compensation

• Medical, Dental, Vision, Life, AD&D insurance available after 30 days
• 401(k) plan with company match available after 30 days
• 22 PTO + 2 VTO + 9 paid holidays per year
• Hybrid work schedule
• Year-round Flex Fridays
• Catered vegetarian lunch available in the office M-F
• Casual office environment

TerraCycle is an Equal Opportunity Employer and is committed to Diversity, Equality and Inclusion.

Note: International candidates must be eligible to work in their country of employment. At this time TerraCycle does not provide for visa sponsorships.

Job description is not all inclusive. TerraCycle reserves the right to amend this job description at any time.