Procurement Manager at City of Aventura – Aventura, Florida

The City is seeking a highly skilled and detail-oriented Procurement Manager to oversee and manage all procurement operations in accordance with the City Code of Ordinances (Sections 2-251 to 2-280). This position is responsible for reviewing and administering procurements for construction, non-construction, supplies, and professional services while ensuring compliance with all applicable federal, state, and local laws, ordinances, rules, and regulations.

The Procurement Manager exercises significant initiative and independent judgment and works collaboratively with City leadership, staff, vendors, contractors, and the general public to support efficient and transparent purchasing practices.

Oversees the day-to-day procurement functions for all City-wide purchasing and procurement functions in accordance with the City Code of Ordinances, Sections 2-251 to 2-280, standard operating procedures, administrative policies, local, state, and federal regulatory standards and requirements. This includes, but is not limited to: requisitions, change orders, invoices, purchasing cards, contracts, amendments, copiers, and budget.

Works with Department Directors on procurement needs and provides technical assistance to ensure procurement policies and procedures are followed.

Plans and organizes the release of all solicitations (i.e., bids, requests for proposals, etc.); ensures that all solicitations meet city, county, state, and federal regulations.

Works closely with City Departments to coordinate the entire formal solicitation process from inception through the recommendation for contract award to Department Directors.

Conduct bid openings, analyze and review competitive sealed bids, competitive sealed proposals, requests for quotes, sole source letters, contracts, and other documents. Evaluate bids for non-compliance and assist in vendor research, technical compliance, and recommendations for award.

Ensures that departments receive cost-effective and efficient responses for procurement of services, supplies, and construction to better serve the City’s businesses and residents.

Manages and maintains the electronic Tyler EERP procurement system, including the processing of requisitions, change orders, invoices, bids, and contracts.

Manages, monitors, and administers the procurement card (P-Card) process and procedures.

Manages and maintains all City contracts electronically through the City’s ERP system.

Keeps City staff aware of new co-op contracts, state contracts, piggyback opportunities, and non-compliance issues.

Obtains formal quotations as per established procedures via telephone, written quotations, or a formal bid process.

Maintains contact with vendors, representatives, and departmental personnel to obtain information on assigned work and to advise on new market products.

Prepares various reports, analyses, and statistics for tracking performance, demonstrating compliance, responding to audits, and responding to City administration requests. Performs related work as required and other duties as assigned or as may be necessary.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience: