Accounting Administrator at AIDA-America Corporation – Dayton, Ohio

SCOPE:

Responsible for monitoring and collecting past due accounts receivable customer balances; post daily cash receipts; print and distribute customer invoices; reconcile accounts; prepare monthly nettings for all Aida related companies; process employee expense reports and provide back up for payables processing.

EDUCATION:

Associates degree in Accounting with manufacturing experience.

EXPERIENCE/ REQUIREMENTS:

Minimum of one (1) year of experience in accounting environment.

Knowledge of Excel, word processing software, and general ledger systems.

Knowledge of general ledger accounting.

General knowledge of analytical techniques and procedures.

Ability to read financial statements.

General knowledge of the procedures in receivables, collections, and payables.

Excellent communication and skills and an ability to deal with people as clients/customers who have concerns that must be addressed quickly.

JOB FUNCTIONS:

Perform internal control activities; maintain documentation of key controls and control activities for areas of responsibility.

Responsible for Accounts Receivable collections.

• Produce and distribute monthly accounts receivable status reports.
• Monitor past due accounts and contact delinquent customers to request payment. Document customer collection efforts and customer responses in the CRM software.
• Complete “Customer Dispute Resolution” in CRM and distribute to appropriate managers for authorization of adjustments to customer accounts.

Maintain vendor master file information.

• Add new vendors and update existing vendors in SAP as needed.
• Maintain customer sales and use tax exemption certificates in compliance with State requirements.

Process cash receipts on a daily basis.

• Make the on-line deposit of customer checks
• Enter the customer and misc cash receipts into SAP along with all wire/ACH activity from all bank accounts
• Update Daily Cash Balance report
• Balance the cash receipts log to the deposit report from Chase Bank to the cash receipts report from SAP
• Ensure all cash entries are up to date at the end of the week

Process invoices for Service, Parts, and intercompany sales and billings.

• Review and clear billing due list daily. Check invoices for appropriate application of tax and payment terms.
• Verify compliance with shipment release procedure. Follow up to ensure all payments are received before shipment of press.
• Interface with pertinent departments (sales & service) to resolve and answer questions relating to invoices, shipment of items, freight charges and tax if not automated.

Month end closing and reporting:

• Review monthly Statement of Account from AE and resolve questionable items and complete intercompany netting process.
• Prepare netting to all other Aida related companies. Set up / collect the net position from each company on a monthly basis on or before the 25th of each month..
• Analyze, maintain and report on key general ledger accounts as assigned.

Process expense reports in Concur

Back up Accounts Payable as needed

Organize and file securely all accounting documents. Destroy documents on a timely basis in accordance with company document retention policy.

Maintain foreign currency rates in SAP on a daily basis.

Perform other duties as assigned