Business & Operations Manager in New York, New York at HireVenture

About HV Talent Group
At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

About the Opportunity
Our client is an award-winning interior design firm seeking an experienced Business & Operations Manager to oversee the firm's financial, operational, administrative, and human resources functions.

This is a key leadership position that partners closely with the firm's Principals to ensure operational excellence while supporting strategic growth initiatives. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, creative, project-driven environment.

Key Responsibilities
Financial Operations

• Manage accounts payable and accounts receivable, including vendor payments, client invoicing, collections, deposits, and cash receipts.
• Oversee bookkeeping functions and maintain accurate financial records across multiple business entities.
• Prepare monthly financial reports, cash flow projections, revenue analysis, overhead reporting, and project profitability summaries.
• Monitor banking activity, wire transfers, credit cards, account reconciliations, and financial allocations.
• Coordinate tax documentation and support accounting and finance partners as needed.

Business & Office Operations

• Oversee daily office operations and administrative functions.
• Develop, implement, and improve internal processes, SOPs, and operational controls.
• Manage vendor relationships, insurance renewals, office services, lease obligations, and professional service providers.
• Support leadership with forecasting, planning, scheduling, travel coordination, client communications, and special projects.

Human Resources & Employee Administration

• Administer payroll, employee benefits, timesheets, PTO tracking, and reimbursements.
• Manage recruiting, onboarding, offboarding, employee records, and internal communications.
• Serve as the primary liaison with the company's Professional Employer Organization (PEO).

Project Financial Management

• Manage project financial administration, including:
  • Client contracts
  • Fee tracking
  • Time billing
  • Client invoices
  • Project budgets
  • Final billing
  • Project closeout
• Coordinate purchasing funds with procurement and bookkeeping teams to ensure financial accuracy.

Qualifications
Required

• Minimum 5+ years of experience in business operations, office management, accounting support, or financial administration.
• Experience within an interior design, architecture, construction, engineering, or project-based professional services environment is strongly preferred.
• Strong proficiency with:
  • QuickBooks
  • Studio Designer
  • Microsoft Office Suite​​​​​​​
• Demonstrated experience managing:
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Client Billing
  • Cash Flow Reporting
  • Financial Documentation
• Strong financial analysis and reporting skills.
• Excellent organizational and project management abilities with the capacity to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• Self-motivated with excellent problem-solving skills and the ability to work independently.
• Outstanding written and verbal communication skills with the professionalism to interact confidently with leadership, clients, vendors, and external partners.

Preferred Experience

• Background supporting an interior design or architecture firm.
• Experience with project-based financial management and client billing.
• Familiarity with payroll administration, HR processes, and office management.
• Experience improving business processes and operational efficiencies.

Why You'll Love This Opportunity
This is an exciting opportunity to join a creative and collaborative organization where you'll play an integral role in the firm's continued growth and success. You'll work directly with executive leadership, influence business operations, and help shape the financial and administrative functions of a thriving design practice.

If you're a proactive operations professional who enjoys wearing multiple hats, solving problems, and creating efficient processes, we'd love to hear from you.

Keywords: Business Operations Manager, Office Manager, Operations Manager, Business Manager, Financial Operations, Interior Design, Architecture, Studio Designer, QuickBooks, Office Administration, Accounting, HR Administration, Project Financial Management, Accounts Payable, Accounts Receivable, Payroll, Professional Services, Design Firm, Project Coordinator.

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Disclaimer: This job description is intended to provide a general overview of the responsibilities and requirements of the position. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Equal Employment Opportunity: HireVenture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Confidentiality Notice: This job description and any accompanying attachments are confidential and may contain privileged information intended solely for the use of the individual or entity to whom they are addressed. If you have received this communication in error, please notify the sender immediately and delete the original message.

Copyright: This job description is copyrighted by HireVenture. Unauthorized use, reproduction, or distribution of this material is strictly prohibited without the written consent of HireVenture.

Note: The information provided in this job description is subject to change without notice. Please refer to the latest version of the job description available on our website for the most up-to-date information.

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HireVenture
www.hireventure.com