NWITC Accountant 2 in Shelton, Washington at Squaxin Island Tribe

Job Title: Accountant II

Department: Northwest Indian Treatment Center

Reports to: Manager of Administrative Operations and/or Director

FLSA Status: Non-Exempt

TS Range: 8/9 ($29.87)
FTE: 1.0 FTE

Opening Date: 6/19/2026

Closing Date: 7/3/2026

SUMMARY:

The Accountant II is responsible for performing advanced accounting and financial management duties for the Northwest Indian Treatment Center (NWITC). This position manages complex accounting functions including financial reporting, budget monitoring, accounts payable and receivable oversight, grant and contract tracking, account reconciliation, audit preparation, and financial analysis. The Accountant II assists in ensuring compliance with Tribal, Federal, State, and grant funding requirements while supporting the overall financial integrity and operational efficiency of the organization.

This is an on-site position located at the Northwest Indian Treatment Center and requires regular in-person collaboration with NWITC leadership, program staff, and the Squaxin Island Tribe Finance Department. The position works closely with the Tribe’s Finance Department to support financial reporting, purchasing processes, budget oversight, audit preparation, and compliance with Tribal financial policies and procedures.

This position requires strong analytical skills, attention to detail, professionalism, and the ability to work independently in a healthcare and behavioral health environment while maintaining strict confidentiality of financial, employee, and patient-related information.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

· Perform advanced accounting functions for NWITC financial operations.

· Prepare and maintain accurate financial records, reports, reconciliations, and journal entries.

· Monitor departmental budgets, expenditures, and revenue tracking.

· Assist leadership with annual budget preparation, forecasting, and financial analysis.

· Review and process accounts payable and accounts receivable transactions.

· Ensure timely and accurate monthly, quarterly, and annual financial reporting.

· Monitor grant funding expenditures and ensure compliance with grant requirements and allowable costs.

· Prepare financial reports and supporting documentation for leadership, auditors, funding agencies, and Tribal administration.

· Assist with annual audits and coordinate requested financial documentation.

· Reconcile bank accounts, credit card statements, payroll allocations, and general ledger accounts.

· Maintain compliance with GAAP, Tribal policies, Federal regulations, and applicable funding

requirements.

· Maintain regular on-site attendance at NWITC to support daily financial operations and interdepartmental collaboration.

· Work closely with the Squaxin Island Tribe Finance Department regarding financial reporting, purchasing, budgeting, audit preparation, and compliance with Tribal financial procedures.

· Coordinate with Tribal departments to ensure timely processing of invoices, purchase requests, reimbursements, and financial documentation.

· Assist with implementation and adherence to Squaxin Island Tribe financial policies, internal controls, and accounting procedures.

· Collaborate with payroll and Human Resources staff to ensure payroll accuracy and proper financial allocations.

· Analyze financial trends and identify opportunities for operational efficiencies and cost savings.

· Maintain organized financial records and electronic filing systems.

· Assist with development and implementation of financial policies and procedures.

· Support purchasing, procurement, and inventory tracking processes as assigned.

· Provide financial guidance and support to department managers regarding budgets and expenditures.

· Participate in organizational meetings, trainings, and strategic planning activities.

· Demonstrate professionalism and uphold the mission, values, and cultural standards of NWITC and the Squaxin Island Tribe.

· Assist with preparation, review, and management of organizational contracts, agreements, and financial exhibits.

· Monitor active contracts to ensure compliance with funding requirements, payment terms, reporting obligations, and organizational policies.

· Maintain organized contract records and tracking systems for renewals, expirations, amendments, and required documentation.

· Coordinate with leadership, the Squaxin Island Tribe Finance Department, vendors, contractors, and funding agencies regarding contract-related financial processes and compliance requirements.

· Review invoices and expenditures related to contracts and grants to ensure accuracy, allowability, and compliance with applicable regulations and funding requirements.

· Support contract development processes by preparing financial documentation, budget information, and supporting materials as requested.

· Assist with monitoring contractor payments, purchase agreements, and service agreements to ensure adherence to approved budgets and contract terms.

· Ensure contracts and financial agreements are processed in accordance with Squaxin Island Tribe policies, procurement procedures, and internal controls.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Strong knowledge of Generally Accepted Accounting Principles (GAAP) and financial reporting standards.

· Experience with general ledger accounting, reconciliations, accounts payable/receivable, and month-end/year-end closing, reporting, and tracking processes.

· Proficiency in accounting software and Microsoft Office applications, particularly Microsoft Excel.

· Ability to analyze financial data, identify discrepancies, and prepare accurate financial reports.

· Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

· Excellent written and verbal communication skills.

· Experience working in healthcare, tribal government, nonprofit, or grant-funded environments.

· Knowledge of federal, state, tribal, or grant compliance requirements.

· Experience preparing audit schedules and supporting external audits.

· Knowledge of budgeting, cost allocation, and financial forecasting processes.

· Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial and patient information.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in accounting, Finance, Business Administration, or closely related field, or 4 years of progressively responsible accounting experience. Equivalent combinations of education and progressively responsible accounting experience may be considered. Experience working with Native Americans preferred.

LANGUAGE SKILLS: Ability to read, analyze, and interpret financial reports, technical procedures, contracts, policies, and governmental regulations. Ability to prepare clear and accurate financial statements, correspondence, reports, and business communications. Ability to effectively present financial information and respond to questions from management, auditors, vendors, employees, tribal finance department, and external agencies in a professional manner. Must possess strong written and verbal communication skills and the ability to maintain confidentiality when handling sensitive information.

MATHEMATICAL SKILLS: Ability to apply advanced accounting and mathematical concepts, including percentages, ratios, proportions, budgeting formulas, and statistical calculations. Ability to calculate figures and amounts such as discounts, interest, payroll allocations, expenditures, reconciliations, and financial variances with a high degree of accuracy. Ability to analyze and interpret financial data, prepare forecasts, and identify discrepancies or trends within financial records. Strong proficiency in Microsoft Excel formulas, spreadsheets, and financial reporting functions preferred.

REASONING ABILITY: Ability to define problems, collect and analyze financial and operational data, establish facts, and draw valid conclusions. Ability to interpret and apply accounting principles, policies, procedures, and governmental regulations while exercising sound judgment and discretion. Ability to manage multiple priorities, meet deadlines, and adapt to changing organizational needs. Ability to identify discrepancies, recommend corrective actions, and develop practical solutions to complex financial or operational issues. Must demonstrate initiative, critical thinking, professionalism, and the ability to work independently with minimal supervision.

CERTIFICATES, LICENSES, REGISTRATIONS: Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred, but not required. Valid Washington State driver's license and proof of insurance may be required. Must be able to successfully pass a criminal background check and comply with all Tribal and organizational policies and procedures.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The successful applicant will regularly be required to talk and hear, frequently required to stand, walk, sit, use hands to finger, handle, or feel and reach with hands and arms and occasionally be required to climb or balance, stoop, kneel, crouch or crawl, taste or smell. The employee may frequently be required to lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position primarily operates in a professional office environment and routinely uses standard office equipment including computers, telephone, printers, copiers, scanners, and other business technology systems. The employee will spend extended periods of time working at a desk and computer workstation performing detailed financial and accounting tasks.

The noise level for this position is generally moderate level with frequent interactions with staff, vendors, patients, auditors, and other departments. This position works in a shared office space. The position requires the ability to maintain confidentiality, manage multiple priorities, meet strict deadlines, and work with frequent interruptions while maintaining accuracy and professionalism.

The employee may occasionally attend meetings, trainings, or off-site business functions for the duties of this position. Regular and consistent attendance is required. This position may require additional hours during audits, month-end and year-end processes, budget preparation periods, or other high-volume financial reporting cycles.

The employee must be able to work independently with minimal supervision while also collaborating effectively as part of a team in a fast-paced professional environment.

OTHER:

· Regular and consistent attendance is a condition of employment.

· Ability to maintain strict confidentiality of financial records, payroll information, personnel information, and other sensitive data.

· Demonstrates professionalism, integrity, accuracy, and attention to detail in all aspects of work performance.

· Ability to organize workload, prioritize assignments, and meet deadlines in a fast-paced environment with frequent interruptions.

· Ability to work independently with minimal supervision while also collaborating effectively with management, staff, vendors, auditors, and external agencies.

· Knowledge of generally accepted accounting principles (GAAP), internal controls, financial reporting standards, and applicable federal, state, tribal, and organizational regulations is preferred.

· Proficiency in Microsoft Office programs, particularly Excel, Word, Outlook, and accounting software systems is required.

· Ability to communicate effectively both verbally and in writing with individuals from diverse backgrounds and departments.

· Must exercise sound judgment, problem-solving skills, and professionalism when handling financial matters and organizational resources.

· Successful completion of background check and any required pre-employment screenings may be required in accordance with organizational policy.

· The employee is expected to maintain compliance with all organizational policies, procedures, ethical standards, and confidentiality requirements.

DRUG FREE WORKPLACE: The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE: Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY: Submit application packets including a resume and cover letter to apply@squaxin.us Contact Human Resources for more information: 360-432-3865.