Land Development Coordinator in Huntsville, Alabama at DataDeletionTarget

This position is responsible for supporting the leadership of the VP of Land, SE and division Directors of Development in managing due diligence investigations, coordinating the planning, entitlement, engineering, and development of new communities within the Southeast Region. Important functions include selection of due diligence consultants, coordination, processing, and/or tracking of documents, plan management, invoicing, fee payment, systems administration, and permitting associated with development of new communities.

Duties/Responsibilities:

• Process and track all contracts, fee payments, check requests, and electronic payments associated with land acquisition and entitlements, and oversee the entry of information into the ASH Marks System.
• Coordinate procurement of address lists from governing bodies, assessor’s parcel numbers, and other community specific documents. Generate, update, and distribute lists.
• Coordinate with Purchasing for consultant / vendor setup and insurance compliance.
• Work on projects as delegated such as assist with review of environmental studies and SWPPP protocols.
• Ensure all land acquisition, entitlement, and development invoices meet necessary internal requirements and budget coding before submitting to Accounts Payable for payment.
• Ensure that the job files for each community are kept up to date and complete by the Land staff.
• Identify, develop, and document new processes for the Land team to improve efficiency, and train Land staff on them.
• Facilitate the process for plat and permit executions.
• Facilitate the process for contract executions and distribution to necessary parties.
• Order and track all entitlement financial assurances required by agencies for plat recording or permitting.
• Coordinate and track all dry utility design and extension agreements and deposits.
• Oversee staff in the assembling, labeling, filing, and tracking of improvement plans and plats during the entitlement process. Update and generate tracking reports.
• Setup and maintain project, kick off, and closing files.
• Support Land Management in the preparation of the Land Committee Reports for community approval.
• Coordinate with outside consultants on preparation of the Public Reports.
• Assure general administrative Tasks for Land Managers are being addressed by the team.
• Other duties and special projects as assigned.

Required Skills/Abilities:

• Knowledge of Business English and related correspondence formats; requires extensive follow-up on all correspondence.
• Strong Computer skills; proficient in Excel, Word, Outlook, PowerPoint and Adobe
• Strong Oral/Written Communication and Interpersonal Skills
• High degree of professionalism; ability to communicate with confidence.
• Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
• Highly organized and flexible; with the ability to prioritize multiple projects and meet deadlines, often with frequent interruptions and changing circumstances, in a high-volume fast-paced work environment
• Ability to flourish and navigate in a team environment.
• Strong Attention to detail.
• Valid Drivers license.

Education and Experience:

• Bachelor’s degree in engineering, construction management, business or related field.
• 5 years of experience in land, engineering or accounting administration preferred.

Physical Requirements:

• Must be able to read, write, and speak fluently in English.
• Ability to traverse and maneuver within construction sites.
• Requires occasional lifting up to 50 pounds.
• Work is generally performed in a typical office environment and may involve the use of standard office equipment.
• Fast paced environment subject to numerous schedule and priority changes and short notice activity.
• Ability to travel locally.