Admin Assistant in Fontana, California at Sunland Logistics Solutions, Inc.

About Sunland:

Since Sunland was founded in 1982, the most consistent answer to the question “What makes Sunland a great place to work?” continues to be, “The people & the culture.” Sunland has grown from a local to a national third-party logistics company, the Leadership Team has been very intentional about caring for and investing in our people & making sure the positive culture continues. Sunland’s Company Values are at the heart of our positive, continuous improvement culture. Our values are not just words on the wall, they are the cornerstones for guiding how we behave and make decisions, so we can help our people and our customers to be better.

Why Choose Sunland:

• Growth Opportunities
• Competitive Pay
• Supportive leadership and team
• Excellent benefits

Click here to see what our team member say!

https://www.youtube.com/watch?v=LW1ZgKmHTdQ&t=49s

Job Summary:

• The Adminstrative Assistant supports the efficient operation of the organization by performing a variety of administrative and clerical tasks. The roles involves handling daily office tasks and providing support to the leadership team.
• Work Schedule: Monday – Friday 8:00 am - 5:00 pm

Primary Duties:

• Greets, and checks in visitors. Verifiies credentials visitors credentials and provides the safety plan voucher, safety vest, visitor badge. Communicate to visitors about our safety evacuation assembly point contact location.
• Scheduling
  • Coordinate Vendor Visits with the Landlord
  • Assist HR with Events Planning and Execution.
  • Coordinate needs of major events and visits
  • Maintain Facility Calendar of major events and visitors
• Maintain Controlled Access.
  • Emergency Roster Log updated as need it.
  • New hire sign in visitor log verifies credentials. Communicates to new hire employee where to park and provide them with PPE and other supplies.
  • Maintains and update locker access for hourly Team Members.
  • Maintains Access to Security Cage.
• Training
  • Maintain training records
• Reporting
  • Creates Excel Reports
  • Assist updating PowerPoint slides
  • Data Entry into KPI File
  • Post the SQDCT postings on the VDM board.
  • Checks and Distributes Mail
• Safety
  • Maintains SDS Notebook.
  • Works with the Safety Committee to coordinate and plan evacuation drills
• Purchasing
  • Assign POs and make purchases for warehouse and admin areas
  • Setup new vendors
  • Provide Cinta’s invoice carpet services to AP.
  • Assist with quotes for vendor service.
  • Approving Invoices in Corporate AP System

• Other duties as assigned

Required Skills:

• Intermediate Skill Level with MS Office (Outlook, Word, Excel, and Power Point)
• Excellent verbal, written, and interpersonal communication skills
• Ability to work independently on assigned tasks.
• Able to work collectively with management and team members.
• Good basic math skills
• Strong attention to detail
• Ability to organize and manage multiple priorities
• Ability to work in a team environment

Education/Certifications/Experience:

• A high school diploma or equivalent is required.
• 2 years of relevant experience and/or training.

Physical Demands:

• Prolonged periods standing, walking, or sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.

Benefits:

• Vacation & Sick Time
• Holiday Pay
• 401K Profit Sharing
• Medical, Dental, Vision
• Voluntary Term Life Insurance
• Company Paid Life Insurance
• Career Development Opportunities