Accounting & Payroll Technician at City of Pflugerville – Pflugerville, Texas

Under direct supervision of the Accounting Manager, perform a variety of technical and clerical accounting duties involving financial record keeping and transactions and maintaining the general ledger and related accounts; process the biweekly payroll; and provide technical and clerical staff assistance to the Finance Department and City staff. Performs technical and administrative duties requiring a high degree of analysis, individual judgment and confidentiality in the administration of payroll activities. Provides in accordance with clearly established policies, procedures, and prevailing laws and regulations, payroll for all City of Pflugerville employees. Support the activities of the Finance Department. Frequently interfaces with City employees, vendors, general public and City management.

• Prepare payroll and all related payroll reports including tax deposits, quarterly reports, and W-2’s; balance and prepare payroll taxes for Federal and State quarterly and annual returns. Must be completed within the time constraints of City, State, and Federal guidelines.

• Maintain payroll files in accordance with federal and state regulations to include accruals on leave balances. Respond to Open Records requests. Administer records retention procedures including tracking and the facilitation of destruction of documents according to the retention schedule.

• Act as liaison between the Payroll function and City employees: address employee questions regarding payroll policies and programs; provide employees with direction and information needed to accurately complete applicable payroll forms.

• Research and identify necessary payroll adjustments; reconcile and correct reported W-2 wages and withholdings, as applicable. Reconcile general ledger accounts relating to payroll.

• Prepare regular and special reports for payroll and employee related information as scheduled or requested.

• Research, evaluate and report on historical payroll data, as requested by authorized employees, former employees, City management, or others.

• Develop or modify written procedures related to the payroll process.

• Maintain and reconcile a variety of ledgers, reports, and accounting records.

• Monitor and balance various accounts verifying availability of funds and classification of expenditures; research and analyze transactions to resolve problems.

• Prepare and analyze a variety of routine fiscal statements, reports and schedules utilizing data in accordance with specified reporting formats and accounting principles.

• Other duties as assigned.

Formal Education: Associate’s degree in business, accounting, finance, or a related field
Relatable Work Experience: Two (2) years of payroll experience. Three (3) years of progressively responsible office experience.
Training, Licenses, and Certifications: None required.

Disclaimer: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is define as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

• Knowledge of current employment and payroll related federal and state laws and regulations. Sound working knowledge of City’s payroll processes and procedures.

• Knowledge of applicable department procedures.

• Skill in utilizing a personal computer, associated software programs, including Windows and Microsoft Office

applications, including Munis payroll software, spreadsheet software and data base software.

• Knowledge of applicable department procedures

• Ability to establish and maintain professionally effective relationships with external public/vendors, internal

management and non-management employees, and City and other government officials.

• Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services for the City.

• Ability to communicate clearly and effectively, both verbally and in writing, as well as strong time and task management skills.

• Ability to interface professionally with employees, management, and general public. Excellent customer service skills (phone and face-to-face).

• Ability to work independently or as a part of a team. Must be able to work on many different projects at once.