Marketing & Communications Administrator in Phoenix, Arizona at Bosch Building Technologies North America

Job Summary:The Marketing & Communications Coordinator provides administrative, project, and communications support to the Marketing & Communications team. This role helps coordinate meetings, events, vendor activities, internal and external communications, branded assets, and departmental processes while ensuring projects and deliverables stay on track. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while collaborating effectively with cross-functional teams in a fast-paced environment.

Key Responsibilities:

• Provide day-to-day administrative support to the Marketing & Communications team
• Manage calendars, schedule meetings, coordinate workshops, and support event logistics
• Prepare agendas, take notes, track action items, and follow up on deliverables
• Assist with drafting, formatting, and distributing internal and external communications
• Support vendor coordination
• Manage branded assets, swag inventory, and support fulfillment requests
• Identify process gaps and suggest improvements to workflows and tools
• Collaborate directly with Finance and Accounting teams to process invoices, contracts, and purchase requests
• May manage small projects independently

Required Qualifications:

• Strong ability to focus on details
• Strong written and verbal communication skills; exceptional interpersonal traits
• Proficient with Microsoft Suite (Word, Excel, and Outlook) system required
• Must be able to work with and maintain confidential information
• A team player who can multi-task, work independently and prioritize efficiently
• Ability to perform under difficult conditions, such as simultaneous deadlines all while maintaining a customer service attitude
• Ability to work independently and be reliable with deadlines and such
• Ability to compose articulate and grammatically correct written communication
• Ability to work with cross-functional teams across the US
• Flexibility in work tasks and flow on the day to day

Preferred Qualifications:

• Prior internship or academic experience in marketing, communications, or a related field
• Experience with Adobe Creative Suite, particularly InDesign; Photoshop or Illustrator is a plus
• Familiarity with content scheduling platforms such as Hootsuite, Sprout, or Meta Business Suite
• Experience with Canva, Instagram, Facebook, LinkedIn, ChatGPT, etc.
• Experience supporting events, campaigns, or internal communications initiatives
• Ability to quickly learn new tools, platforms, and processes in a fastpaced environment

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (iesee, hear,speakand write clearly)in order tocommunicate with colleagues and/or customers; manual dexterityrequiredfor occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employeeencounterswhile performing the essential functions of this job.

• The office is clean, orderly, properlylightedand ventilated. Noise levels are considered low to moderate

Additional Information:

• Working Hours:This position generally works Monday- Friday
• Benefits:
• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Equal Employment Opportunity Statement
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at AskHR.BT-NA@bosch.com. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.