Office Coordinator (Temp Position, 12 months, 50-60%) in Oslo, Minnesota at ARTBIO

At ARTBIO, we are looking for a structured and service-minded Office Coordinator to support our Oslo office. This is a part-time role (approx. 50–60%) based on-site in Oslo. You will play a key role in creating a smooth and positive office environment and supporting both employees and visitors in their day-to-day experience.

We are looking for someone with a warm and caring approach, who takes pride in creating a welcoming atmosphere. You are independent, proactive, and enjoy taking ownership of your responsibilities, while also being a thoughtful and collaborative presence in the office. Naturally curious and eager to learn, you take initiative, identify opportunities where support is needed, and enjoy contributing across different parts of the organization. You bring positive energy, fresh perspectives, and a genuine interest in the people, science, and work that drive ARTBIO forward.

Office Operations

• Ensure the office is well-organized, welcoming, and running smoothly

• Maintain the kitchen, meeting rooms, supplies, and overall office facilities

• Manage incoming mail and general office logistics

Employee & visitor support

• Support onboarding and offboarding processes locally (e.g, equipment, practical setup)

• Act as the go-to contact for employees and visiting colleagues

• Help ensure a great workplace experience

Events & culture

• Support internal meetings, workshops, and team events

• Plan and coordinate office events (e.g., summer party, Christmas dinner)

• Assist with company-wide gatherings (e.g., Town Halls)

Coordination & vendors

• Coordinate with local suppliers and service providers (e.g., IT, office services, catering, etc.)

• Manage relationships with Oslo Science Park services

• Support logistics such as shipments and deliveries

Administrative support

• Handle document coordination and signatures (e.g., DocuSign)

• Maintain internal lists and communication updates

• Provide light translation support (Norwegian/English)