Department Specialist IV in Beverly, Massachusetts at Element Care

Performs a variety of analytical, financial and administrative duties such as quality improvement, finance and payroll. Incumbent compiles complex reports/analytics for decision making, creating graphic presentations of data. Duties involve access to confidential and/or sensitive information. Works independently to prioritize work and deadlines. Determines methods and procedures to use to resolve problems. Incumbent demonstrates excelling skills in navigating and working in Excel. This position is full time Monday thru Friday 8am to 4pm with no weekend or holiday hours.

ESSENTIAL RESPONSIBILITIES:

• Uses a variety of software packages to draft routine and non-routine correspondence for manager’s review. Proofreads and checks materials for spelling, grammar, layout, and punctuation, making changes as appropriate. This may include assignments of a confidential and/or sensitive nature.
• Researches, compiles, and formats complex quality, financial or payroll reporting/information into databases and spreadsheets. Verifies data for accuracy and completeness. Compiles information for inclusion in complex reports.
• Distributes management reports and coordinates follow up with site and department management.
• Organizes meeting logistics. Prepares meeting materials such as agendas, timelines, reports, and presentations. Transcribes and distributes meeting minutes.
• Assists with the preparation of presentation materials including creating graphic presentations, proofreading, editing, and printing.
• Under the direction of department management, coordinates a variety of multiple ongoing projects, such as auditing, data entry and designing & maintaining databases and spreadsheets.
• Establishes and maintains files and records.
• In manager’s absence, ensures that all departmental administrative matters are handled appropriately.
• Interprets standard department policies and procedures in response to inquiries. Communicates information to management.
• May maintain calendars, arrange appointments, meetings, and tracking of documentation.
• May provide back-up support to other areas.
• May provide training to other non-exempt personnel.
• Performs other duties as required.

JOB SPECIFICATIONS:

• High school degree or equivalent.
• Previous (3-5 years) administrative or related experience required.
• Ability to interact with all levels of internal and external personnel.
• Ability to maintain confidentiality and effectively coordinate multiple projects.
• Demonstrated analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Intermediate to advanced skills with Microsoft Office applications (Word, Excel, Access, Powerpoint)
• Ability to Identify useful sources of data; initiate data collection; summarizes data into usable formats for visual data presentation and communication.
• Ability to perform data queries, analysis, and create reports and presentations.
• Ability to query systems, abstract data, and create meaningful reports using data queries.
• Detail oriented and work product has a very high level of accuracy.
• Covid vaccine preferred.

EEO Statement

Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.

Element Care is committed to valuing diversity and contributing to an inclusive working environment.