Accounts Receivable Clerk in Holton, Kansas at Prairie Band, LLC

Company: Prairie Band, LLC

Position Title: Accounts Receivable Clerk

Job Classification: Non-Exempt, Full-Time

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Reporting Relationship: Controllers

Location: LLC Corporate Office

Primary Accountabilities:

The Accounts Receivable Clerk is responsible for providing accounts receivable support and ensuring the accurate and timely billing, collection, recording, and reconciliation of customer accounts. This position maintains customer account records, processes cash receipts, monitors outstanding balances, supports month-end close activities, and assists with audit requests while ensuring compliance with company policies and procedures.

Major Duties:

· Prepare and process customer invoices in accordance with contracts, purchase orders, and company policies.

· Review supporting documentation to ensure invoices are accurate, complete, and properly authorized.

· Distribute invoices to customers through approved billing methods and maintain supporting records.

· Record customer payments received by check, ACH, wire transfer, credit card, or other approved payment methods.

· Prepare and process daily cash receipts and deposits.

· Apply customer payments accurately to outstanding invoices and customer accounts.

· Monitor accounts receivable aging and identify past-due accounts.

· Contact customers regarding outstanding balances and follow up on delinquent accounts in a professional manner.

· Research and resolve customer billing discrepancies, payment issues, short pays, deductions, and unapplied cash.

· Reconcile customer accounts and prepare account statements as needed.

· Maintain customer account records, including billing contacts, tax-exempt certificates, and supporting documentation.

· Assist with credit applications and customer account setup procedures.

· Prepare accounts receivable reports, aging schedules, and collection summaries for management review.

· Assist with month-end close by preparing accounts receivable reconciliations, schedules, and supporting documentation.

· Assist with annual audits and provide requested accounts receivable documentation.

· Ensure compliance with company policies, internal controls, and customer billing requirements.

· Maintain confidentiality of company financial and customer information.

· Establish and maintain effective working relationships with customers, employees, and management.

· Effectively communicate orally and in writing.

· Participate in departmental and company meetings as required.

· Contribute to team efforts by accomplishing related duties as assigned.

· High school diploma or equivalent required.

· Minimum one (1) year of Accounts Receivable, billing, collections, or related accounting experience.

· Experience with accounting software and Microsoft Office applications, particularly Excel.

· Knowledge of accounts receivable processes, customer billing, collections, and cash application procedures.

· Ability to perform basic mathematical calculations and account reconciliations.

· Ability to work on a variety of tasks and to perform a variety of administrative duties, such as typing, word processing, filing, and processing paperwork.

· Strong organizational, critical thinking and people skills.

· Strong attention to detail and commitment to professional integrity.

· Able to execute multiple tasks, deadlines, and priorities.

· Take initiative to work through issues without requiring constant supervision.

Preferred Qualifications:

· Associate degree in Accounting, Business Administration, or related field.

· Two (2) or more years of Accounts Receivable experience.

· Experience with ERP or accounting systems.

· Experience processing multi-company or multi-entity accounts receivable transactions.

Physical Demands:

· Physically mobile with reasonable accommodation.

· Ability to sit for extended periods of time.

· Ability to read computer screens, email and talk on the phone.

· Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.

· Ability to lift up to twenty-five (25) pounds.

Work Environment:

· Professional and deadline-oriented environment in an office setting.

· Interaction with staff and vendors.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Tribal Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).?

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