Staff Accountant - Sherman Theater in Stroudsburg, Pennsylvania at POCONO MOUNTAINS VISITORS BUREAU

This position is posted on behalf of the Sherman Theater. This position is not for the Pocono Mountains Visitors Bureau.

Position Overview:

The Staff Accountant supports the Accounting Manager and plays a key role in maintaining accurate financial records and tracking show and event-related activity. This position requires strong attention to detail, organization, and discretion. The ideal candidate is comfortable managing financial data, handling cash, and supporting both accounting operations and live show/event logistics.

Duties & Responsibilities

Financial Operations:

• Record daily receipts from multiple revenue sources, including Square, Etix, Authorize.net, ATM, merchandise, and live events into QuickBooks Online (QBO)
• Enter bills and receipts into the QBO accounting system (e.g., ASCAP/BMI licensing, utilities, etc.).
• Generate basic financial reports (using QBO, excel, Google Sheets) including show closeouts, income statements, and cash flow reports.
• Reconcile box office registers and ATM funds on a daily/weekly basis.
• Assist with monitoring and resolving credit card chargebacks and fraudulent transactions.
• Review show contracts in Prism. Confirm that paperwork is complete and that necessary tax documents are acquired. Ensure contract matches what is in Prism and all details captured.
• Create and distribute/mail customer invoices (rentals, sponsorships, etc.).
• Track venue rental deposits or any routine invoices and ensure timely receipt of final payments.
• Communicate with customers regarding collection of payments
• Communicate with vendors regarding issuance of payments and providing complete W-9 documentation.
• Support payroll processing by collecting and organizing employee documentation.
• Assist with audits and monthly financial close processes.
• Assist accounting manager and management company’s CFO in building yearly capital and operating budget.
• Provide actual vs budget reports to management ensuring revue goals are met and expenses are in line
• Notify accounting manager of any accounting discrepancies to be reviewed and corrected

Grant Support:

• Perform online research to identify grant opportunities from foundations, corporations, and government agencies
• Ability to review grant guidelines and determine eligibility requirements, funding fit, and deadline awareness
• Support Marketing & Operations Manager in collecting information needed (like invoices and estimates) to apply to grants or complete funding requirements

Show & Box-Office Support:

• Assist with show settlements, including W-9 collection, contract tracking, and issuing payments or buyouts.
• Coordinate with box office staff on supply needs and ordering.

Administrative Duties:

• Maintain and update accounting records and office documentation.
• File, scan, and organize physical and digital records.
• Manage shared inboxes and general email communication.
• Update physical calendars and digital scheduling tools.
• Maintain a clean and organized office environment.
• Handle supply requests from other departments when needed.

Art Gallery Operations:

• Update gallery tracking sheets every 2–4 weeks.
• Process payments in QBO to artists for sold artwork.
• Track and follow up on gallery-related deposits and sponsorships.

Marketing & Membership Support:

• Pull accounting reports and invoices to support grant applications.
• Research potential grant opportunities to support Sherman Theater’s mission and success
• Generate quarterly sponsor reports, including tracking most recent payments.

Perform other duties as assigned.

Job Skills and Qualifications:

• 2+ years of experience in accounting, finance, or administrative roles. Preference to experience with nonprofits, grant writing and reporting
• Proficiency in accounting software; willingness to learn platforms such as QuickBooks, Prism, Etix, Authorize.net, and Square.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive financial information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Flexible, proactive, and willing to support a variety of tasks.

Work Environment & Schedule:

• Full-time, primarily office-based role.
• Flexibility required based on show/event schedules.
• Occasional evening and weekend availability may be necessary.
• Regular interaction with staff, vendors, sponsors, donors, and patrons.