Program and Event Specialist in San Diego, California at SAN DIEGO COUNTY BAR ASSOCIATION LAWYER Referral S

The San Diego County Bar Association (SDCBA) is looking for a detail-oriented, proactive Program & Event Specialist to help plan and run our educational programs and networking events for the local legal community. If you enjoy a fast-paced workday, love organizing events, and take pride in creating great experiences for others, this could be a great fit.

Essential Duties and Responsibilities

Educational Programming

• Understand and adhere to the CA State Bar requirements for MCLE certification of individual programming;
• Assist with annual accreditation renewal through the CA State Bar for general and specialization certification;
• Work closely with Section and other volunteer leadership to implement educational content identified, including format and pricing
• Assist with contacting and securing speakers in alignment with the SDCBA’s Diversity Speaker Panel Policy;
• Assist with identifying and securing sponsorship either directly or in conjunction with other SDCBA team members, including invoicing sponsors and creating sponsor signage;
• Create registration pages and gather all required event materials, including any required substantive handout material;
• Assist with event marketing, including working closely with our marketing team to ensure all target audiences are identified and a marketing plan is created;
• Handle all “day-of” program logistics, including room set up, program set-up, catering arrangements, venue accommodations, as well as registration check in;
• Track details of registration, attendance, and CLE credit;
• Coordinate recording of programming, as needed, and work with vendor to ensure the recordings are made available online, including quarterly review of online programming for items needing to be sunset;
• Create and send evaluation forms and surveys in accordance with CA State Bar regulations;
• Manage the MCLE email and calendar and other assigned calendars and emails as needed;
• Provide administrative assistance at bar-wide events in coordination with the Event Specialist;

Networking Events (Sections, Committees, and Divisions)

Coordinates all section, committee and division networking and social events, including but not limited to the following:

• Create registration pages and assist with marketing;
• Assist with securing sponsors;
• Secure venue and/or vendor accommodations, including food and drinks;
• Handle all “day-of” logistics, including set up and registration check in;
• Track all registration, attendance and costs;
• Assist Events Manager as needed

Qualifications:

• Bachelor’s degree in hospitality, event management, tourism, or similar field
• 3-5 years customer-service related experience, preferably in a bar association, marketing, business, legal services or non-profit environment. Experience supporting special projects, members, marking or policy implementation preferred.
• Comfortable working in databases and web solutions such as Member Central
• Comfortable researching comparable services
• Superior customer service skills
• Must be extremely organized and detail-oriented
• Must be able to multi-task, prioritize and work under pressure
• Must be able to assist with room set-up and take-down

Physical Requirements:

• Ability to lift and carry up to 25 pounds, with or without help.
• Capable of standing, walking, bending, kneeling, crouching, and climbing ladders or stairs.
• Ability to operate tools, equipment, and machinery as required for maintenance or event setup/teardown tasks.
• Must have sufficient manual dexterity and mobility to perform physical tasks, including moving furniture, setting up equipment, and handling tools safely.