Administrative Assistant in Schaumburg, Illinois at Charles Industries, LLC.

The Administrative Assistant will assist with the support of daily operations and facility needs at our corporate headquarters while maintaining a professional and welcoming reception area.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Duties/Responsibilities:

• Serve as the primary point of contact for visitors, employees, vendors, and customers, providing professional front-desk and reception support.

• Support daily office operations, facility needs, and building services by coordinating with vendors, property management, and internal stakeholders.

• Manage conference room scheduling, meeting logistics, and catering arrangements.

• Coordinate mail, package distribution, shipping services, and general office logistics.

• Maintain office and Collaboration Café inventory, including supplies, refreshments, and workplace essentials.

• Assist with onboarding, intern programs, employee events, and other company-sponsored activities.

• Support emergency preparedness and workplace safety initiatives.

• Maintain organizational charts, perform data entry and record updates, and provide general administrative support.

• Plan and coordinate meetings, team events, and special projects assigned.

• Perform other duties as assigned.

Required Skills/Abilities:

• Strong customer service and interpersonal skills.

• Excellent verbal and written communication skills.

• Strong organizational and time management skills.

Education and Experience:

• High School degree required. Associate degree preferred.

• 3 years of experience in administrative roles.

• Experience coordinating meetings, events, catering, and office logistics.

• Familiarity with shipping platforms (FedEx/UPS) and visitor management systems.

• Knowledge of Microsoft Office (Word, Excel, and PowerPoint) required.

Physical Requirements:

The physical demands described represent those an employee must successfully perform. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Employees must regularly lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described are representative of those an employee encounter while performing the essential job functions.

• Employees regularly work in an office environment.