OFFICE ASSISTANT in Wilmington, North Carolina at Tailwind Deli News & Gifts Inc

Tailwind Hospitality – Corporate Office | Wilmington, NC

Part Time

Pay:$19-$22 per hour

Tailwind Hospitality is seeking an organized, dependable, and proactive Office Assistant to join our corporate team in Wilmington, NC! This is an exciting opportunity for someone who enjoys a variety of responsibilities, working with different departments, and being the go-to person who helps keep an office running smoothly.

In this role, you will provide administrative and operational support to our corporate office and restaurant locations nationwide. From coordinating office activities and assisting location managers to managing supplies, shipping, vendor communications, and marketing materials, you will play an important role in supporting our growing organization.

The ideal candidate is detail-oriented, resourceful, professional, and comfortable balancing multiple priorities in a fast-paced environment.

Administrative & Office Support

• Provide general administrative support, including filing, data entry, scheduling, document preparation, and maintaining organized records.

• Assist with internal databases, reporting, inventory records, and data accuracy.

• Support daily office operations and coordinate requests across multiple departments.

• Assist with special projects, department initiatives, and other administrative needs.

Operations & Location Support

• Serve as a primary point of contact for General Managers and field operations, directing questions and requests to the appropriate corporate departments.

• Assist operations teams with supplies, communications, documentation, and general coordination.

• Help coordinate materials, resources, and administrative needs for new location openings and ongoing projects.

• Track and maintain inventory of office supplies, uniforms, equipment, and other company assets.

Shipping, Receiving & Vendor Coordination

• Coordinate incoming and outgoing packages, mail, documents, uniforms, and printed materials.

• Communicate with vendors regarding orders, deliveries, supplies, and service requests.

• Monitor office supply levels and assist with purchasing and distribution as needed.

• Ensure materials are organized and delivered to the appropriate departments and locations.

Marketing & Creative Support

• Assist the marketing team with basic graphic design, document formatting, signage, and promotional materials.

• Help prepare, organize, and distribute printed marketing materials for company locations.

• Support the coordination of branded materials, presentations, and other creative projects.

Corporate Office Hospitality

• Maintain a professional, welcoming, and organized corporate office environment.

• Serve as a friendly and professional point of contact for visitors, employees, and vendors.

• Assist with office organization, meeting preparation, and general hospitality needs.

• 1–3 years of experience in office administration, administrative assistance, or a similar support role.

• Associate's degree in Business Administration or a related field preferred.

• Strong organizational skills and attention to detail.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Excellent written and verbal communication skills.

• Ability to multitask, prioritize responsibilities, and work independently.

• Professional, approachable, and service-oriented attitude.

• Experience with basic graphic design, Canva, or similar creative tools is a plus.

• Hospitality, restaurant, retail, or multi-location business experience is a plus.

At Tailwind Hospitality, you'll have the opportunity to be part of a growing company where your contributions directly support our corporate teams and locations across the country. You'll work with a variety of departments, gain exposure to different areas of the business, and take on a diverse role where no two days are exactly alike.

If you're organized, resourceful, enjoy helping others, and thrive in a role where you wear multiple hats, we'd love to meet you!