Purchasing Specialist at QUANTUM GRAPHICS INC – Eden Prairie, Minnesota

Job Title: Purchasing Specialist
Employment Type: Full-Time Exempt
Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m / Onsite (not remote)

Position Summary

The Purchasing Agent is responsible for sourcing and procuring paper, materials, and supplies at competitive pricing while ensuring timely delivery and appropriate quality standards to support production and client needs.

Key Responsibilities

• Review job specifications to determine material requirements; recommend appropriate materials and verify availability against current inventory.
• Manage just-in-time (JIT) purchasing to maintain optimal inventory levels and minimize risk of stock outages.
• Monitor and review assigned inventory items regularly; forecast material needs based on production schedules and revisions.
• Support manufacturing, sales, and client services teams with purchasing and inventory-related needs.
• Maintain accurate purchasing and inventory records in EFI Pace and Microsoft Excel.
• Provide backup support to other purchasing team members as needed.
• Negotiate pricing with suppliers and provide cost estimates for non-contract items.
• Handle claims resolution and processing with vendors.
• Research and recommend alternative products or suppliers when appropriate.
• Build and maintain professional relationships with suppliers.
• Respond to inquiries about scheduling, operations, and management regarding assigned commodities.
• Perform other duties as assigned to support business operations.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to adapt to changing business and client needs.
• Proficiency in Microsoft Excel; experience with ERP systems (EFI Pace preferred) is a plus.
• Prior purchasing or supply chain experience preferred, ideally within manufacturing or print environments.

Compensation & Benefits

• Pay Range: $50,000 – $60,000 annually, depending on experience and qualifications.

• Eligible employees receive a comprehensive benefits package, including medical coverage with HSA or FSA options, dental and vision insurance, short- and long-term disability (STD/LTD), life insurance, paid time off (PTO), and a 401(k) plan.

Work Environment & Physical Requirements

• Primarily office-based role with frequent computer use.
• May require occasional communication with production floor staff and vendors.

Equal Employment Opportunity Statement

Quantum Graphics is an equal opportunity employer. We are committed to creating an inclusive workplace and do not discriminate based on race, color, creed, religion, national origin, sex, gender identity, sexual orientation, marital status, familial status, disability, age, genetic information, status with regard to public assistance, veteran status, or any other protected characteristic under applicable law.

This position is classified as at-will employment, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, in accordance with applicable laws.