Construction Project Administrator at ECC Exteriors, LLC – Tukwila, Washington

At ECC Exteriors, we’re more than a construction company — we’re a team of doers, problem-solvers, and go-getters who take pride in transforming properties and building lasting partnerships. As an industry leader in Multi-Family, HOA, Commercial, and Hospitality exterior renovations, we deliver large-scale projects with the quality, professionalism, and follow-through our clients count on.

From garden-style apartment communities to high-rise hotels, we bring craftsmanship, hustle, and heart to every project. We own it by taking responsibility and seeing things through. We play to win by setting ambitious goals and going all in. We raise the bar by pushing ourselves — and each other — to deliver excellence. We lead boldly by taking initiative and driving progress, and we bring good vibes only while doing it!

If you’re ready to join a company that takes its work seriously, where your effort counts, your ideas matter, and your impact is seen, ECC is the place to be!

We are looking for a detail-oriented and organized Construction Project Administrator to support our Pacific Northwest operations team. This office-based OR Hybrid-based role is the administrative backbone of our project delivery process — managing documentation, coordinating communication between field teams and clients, tracking project schedules and budgets, and ensuring all project data is accurate and up to date in our systems. If you thrive in a fast-paced environment, love keeping things organized, and want to grow with one of the most dynamic exterior renovation contractors in the country, keep reading!

Key Responsibilities for the Project Administrator Role:

• Project Documentation & Administration: Maintain and organize project files, contracts, submittals, RFIs, change orders, and correspondence. Set up and manage projects NetSuite. Process subcontractor agreements, purchase orders, and vendor documents. Prepare closeout packages including warranties, lien releases, and final documentation.
• Scheduling & Coordination Support: Assist team in building and maintaining project schedules. Coordinate with field superintendents to track daily progress and flag schedule variances. Schedule meetings, site visits, and inspections, and communicate status updates to clients and stakeholders.
• Budget & Cost Tracking: Track project budgets, commitments, and costs in coordination. Process and verify subcontractor invoices and route for approval. Assist in preparing monthly billing, pay applications, and owner requisitions. Flag budget variances for review.
• Compliance & Quality Control: Collect and maintain subcontractor COIs, W-9s, and license documentation. Track permit status and ensure required documentation is on file prior to work commencing. Monitor compliance with ECC's safety, quality, and documentation standards.
• Communication & Reporting: Serve as a point of contact for client inquiries and route requests to the appropriate team member. Prepare and distribute weekly project status reports. Support team with proposal preparation, bid packages, and scope documents.

Qualifications for the Project Manager Role:

• Strong organizational skills with exceptional attention to detail

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)

• Experience with construction management or project tracking software (Procore, NetSuite, or similar)

• Excellent written and verbal communication skills

• Ability to manage multiple projects simultaneously in a deadline-driven environment

• Understanding of construction processes, terminology, and documentation preferred
  
  

Requirements and Competencies for the Superintendent Role:

• 2–5 years of experience in a construction administrative, project coordinator, or similar office-based role

• Experience in exterior renovation, multifamily, or commercial construction preferred

• Familiarity with subcontractor management, lien waivers, and insurance compliance a plus
  
  

Work Environment: This role typically involves a mix of office work and on-site visits, often requiring the ability to work in varying weather conditions. May require extended hours or weekend work to meet project deadlines.

Benefits:

• Salary, starting at $80k+ depending on skill level.
• Paid vacation and sick time off.
• Comprehensive benefits package including medical, dental, vision, and 401(k).
• Opportunity for growth and development.

ECC Exteriors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All qualified applicants will receive consideration for employment.