Project/Administrative IV in Los Angeles, California at The J. Paul Getty Trust

Project/Administrative IV

US-CA-Los Angeles

Job ID: 2026-4767
Type: Regular Full-Time
# of Openings: 1
Category: Administrative and Support Staff
Getty

Overview

Responsible for providing a variety of administrative duties to Office of General Counsel where work is of a confidential nature.

Responsibilities

• Organizes and expedites flow of work through supervisor's office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues
• Manages, organizes and supports paper and electronic files for the Office of General Counsel.
• Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization calendar and accepts or declines commitments on his/her behalf
• Makes travel arrangements for supervisor, department or project team as needed
• Prepares expense reports in accordance with Getty Business and Expense policy and procedures
• Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with internal and external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials.
• Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues
• Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively
• May assist in preparation of budget materials. Tracks and monitors budget expenditures and reports on variances. Provides projections, as requested
• Responds to inquiries or requests for information or refers to supervisor, as appropriate
• Assists in maintaining office equipment and purchases
• May oversee a variety of administrative, technological and/or infrastructure projects

Qualifications

• Bachelor's degree
• Minimum 4-6 years related experience