Risk & Compliance Administrative Coordinator at E-470 Public Highway Authority (CO) – Aurora, Colorado

The Risk & Compliance Administrative Coordinator provides administrative documentation, and project coordination support to E-470’s risk management and compliance functions. This position reports directly to the HR & Risk Manager and supports the execution of essential administrative workflows related to insurance claims documentation, certificate of insurance compliance, CORA request coordination, committee project tracking, and records management.

This position is ideal for a highly organized professional who thrives in an administrative role that requires strong tracking, follow-through, documentation control, and cross-departmental coordination. This role serves as the administrative backbone of risk and compliance operations by maintaining systems, tracking status updates, and preparing routine reports.

• Manage all insurance claims, including property, auto, liability, workers’ compensation, and third-party subrogation recovery.
• Provide administrative support for insurance claims processes including property, auto, liability, workers’ compensation, and third-party recovery.
• Coordinate documentation and communications with insurance carriers, brokers, and third-party administrators (TPAs) to support timely reporting and resolution.
• Maintain organized, confidential insurance and claims files in SharePoint and designated systems in accordance with record retention requirements.
• Track claim status updates, deadlines, and documentation to support follow-up and timely closure.
• Prepare recurring claims activity summaries, status updates, and administrative reports for the HR & Risk Manager and leadership.
• Support insurance policy administration activities including document management, renewal preparation support, and coverage information collection.
• Administer the Certificate of Insurance (COI) program, including collection, verification, tracking, and renewal monitoring for all vendors, contractors, and consultants.
• Track vendor and contractor compliance using Smartsheet and maintain accurate COI expiration and renewal schedules.
• Provide administrative coordination support to internal staff by responding to COI documentation requests and routing technical questions to the HR & Risk Manager as needed.
• Maintain and continuously improve COI tracking tools, workflows, and documentation processes to support consistency and compliance.
• Support E-470’s administrative intake, tracking, and documentation processes for Colorado Open Records Act (CORA) requests under the direction of the HR & Risk Manager.
• Maintain detailed CORA logs, track timelines, and support timely document coordination across departments.
• Organize records in SharePoint using established folder structures, version control, naming conventions, and secure document handling practices.
• Maintain compliance-related records and documentation to support internal audits, reporting, and public accountability requirements.
• Provide administrative and project coordination support to the Risk Enterprise Committee, including meeting logistics, agenda preparation, and documentation management.
• Maintain project tracking systems (Smartsheet required) to monitor committee initiatives, assigned tasks, timelines, and deliverables.

Additional Duties and Support:

• Support the Safety Committee and related training programs by coordinating meetings, agendas, minutes, attendance records, and documentation.
• Track and reconcile departmental expenses for insurance, claims, training, and professional services.
• Maintain confidentiality and demonstrate sound judgment in handling sensitive information.
• Participate in special projects and initiatives that enhance organizational compliance and risk management practices.

• 4+ years of experience in administrative support roles related to risk management, insurance administration, compliance coordination, contract administration, records management, or similar functions (public-sector experience preferred).

• Excellent organizational and analytical skills with strong attention to detail.
• Proficiency in Smartsheet and SharePoint.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with insurance or compliance tracking software preferred.
• Strong written and verbal communication skills, with the ability to interact effectively across departments and with external partners.
• Ability to maintain confidentiality and exercise independent judgment.
• Valid Colorado driver’s license and ability to operate Authority vehicles.