Fire Administrator at Bexar Emergency Services District 4 – Boerne, Texas

Application Deadline - Until Filled

Review of Applications: As received

Questionnaire Distributed: As qualified applicants are identified

Teleconference calls with Top Candidates: Week of January 5, 2026

Finalist Fire Department Meet & Greet: Week of January 11, 2026

Anticipated Hire Date: February 2, 2026

The primary function of the Director of Administration is to create an environment for the administrative organization to run effectively and efficiently. These functions include assisting with the district’s finances, managing day-to-day office operations, overseeing HR functions, and maintaining the district’s statutory compliance requirements. The Director of Administration is part of an executive staff team that collaboratively promotes the district’s values and plans and executes leadership and management functions for the district.

As the administrator for human resources, this position instills professional development, administers health, welfare, and retirement plans, and is part of a team that maintains a fair, equitable, safe, and positive work environment for all employees in support of the mission of the organization. The position acts as a liaison between employees and insurance providers to resolve benefit-related problems and ensure effective utilization of plans as well as assure compliance with federal and state regulations.

Essential functions are not intended to be an exhaustive list of all responsibilities and duties. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.

• Schedules meetings and interviews as directed.
• Responsible for operation of the ESD 4 Board Meetings including:
  • Developing and Coordinating Public Meeting Agendas
  • Public posting of agendas
  • Meeting facilitation
  • Taking and documenting Board Meeting minutes.
• Overseas district financial operations, including but not limited to:
  • Work with Bexar Appraisal District and the ESD 4 Board on the annual Ad Valorem Tax Rate
  • Accounts receivable and payable.
  • Purchasing
  • Annual budgeting and budget tracking.
  • Banking.
  • Insurance.
  • Point of contact for payroll changes.
  • Coordinate district annual audit.
  • Fulfills District statutory requirements related to compliance, licensing, accountability, and disclosure.
• Participates in organizational decision-making as a member of the district’s executive staff and includes:

• Maintains the District’s Human Resources system to include:

Compliance and risk mitigation

Hiring practices

Act as the benefits administrator

EXPERIENCE/CREDENTIALS REQUIRED:

• Bachelors in a related field, required.
• Master’s degree in related field, preferred.
• 5 years’ experience in administration.
• 5 years of HR experience.
• ICS 100 and 200 during first year of hire.
• Hold valid Texas Driver’s License.
• Speak, read, and write English fluently.
• Experience in management and human resources preferred.
• Certified Fire Fighter in the State of Texas or the ability to obtain, preferred.
  

• Aware of firefighting terminology and basic incident command system.
• Familiarity with Employee Equal Opportunity protocol.
• Working knowledge of computers, faxes, scan, and copy machines.
• Experience in business administration knowledge and comprehensive office practices.
• Ability to work under pressure in a potentially stressful situation and problem solve.
• Ability to inspire and encourage a high level of employee morale.
• Influence positive employee-management relationships.
• Ability to influence positive employee-management relationships.
• Excellent organizational, communication skill and customer service skills.
• Exhibits exceptional customer service skills, manages deadlines, maintains a professional appearance, and pays close attention to detail.
• Ability to produce business correspondence, and proofread for grammar, spelling, and punctuation.
• Ability to work independently and in an administrative capacity.
• Be resourceful and flexible.
• Manages multiple projects simultaneously.
• Experience in conflict and crisis resolution.
• Experience in networking and interpersonal skills.
• Ability to communicate effectively verbally and in writing.
• Knowledge of HIPAA, COBRA, and HR laws.
• Familiar with FEMA and incident command system.
• Knowledge of local government/Special District Association.
• Knowledge of records management.
• Knowledge of public administration.
• Knowledge and ability to assist with providing program direction, and leadership development.
• Interact with external audiences to benefit the organization.
• Be resourceful and flexible.
• Knowledge of the District’s mission, vision and values.

OTHER DUTIES AND RESPONSIBILITIES

• Responsible for typing, creating forms, letters, data input, scanning, and computer operations as required.
• Coordinate, attend, and record meetings as required.
• Act as community liaison for the district for committees/organizations.
• Serve as a member of various committees, as assigned.
• Work with the administration to create safety policies and procedures.
• Risk reporter and handles all worker’s compensation communication and paperwork.
• Identifies potential risks for an on-the-job injury.
• Creates solutions and puts plans in place to avoid and reduce safety threats in the future.
• Assures compliance standards are met.
• Attends quarterly safety committee meetings.
• Maintains safety records.
• Provides information and assistance to the safety committee.
• Attend board meetings.
• Perform other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED:

Work under the direction of the Fire Chief.

OCCUPATIONAL DEMANDS:

• Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time as well as operating office equipment.
• This would require the ability to lift files, open file cabinets, and bend or stand as necessary.
• This position requires the abilities of functional self-mobility, effective modes of communication, and adequate vision required to perform assigned duties.