Executive Assistant in Kansas City, Kansas at Catholic Foundation of Northeast Kansas

The Catholic Foundation of Northeast Kansas (CFNEK) is a 501(c)3 organization affiliated with the Archdiocese of Kansas City in Kansas, is seeking to hire an Executive Assistant. This position provides administrative, clerical and operational support working under the guidance and direction of the Executive Director, and leadership team to accomplish the mission of the Foundation. Will occasionally work unusual hours which may include evenings and weekends, beyond the regularly expected weekly 40 hours. This position is full-time and benefits eligible.

Duties and Responsibilities

· Provide direct executive support to the Executive Director and CFNEK Board, by drafting and managing correspondence, preparing meeting materials, recording and distributing minutes, and maintaining official organizational records (policies, bylaws, rosters, and legal documents).

· Serve as a central point of coordination for the Executive Director, managing complex calendar scheduling, prioritizing commitments, and ensuring preparedness for meetings, events, and deadlines.

· Facilitate internal and external communications by responding to inquiries, supporting donor relations efforts, and ensuring timely and professional communication on behalf of the Foundation.

· Oversee day-to-day office operations, including phone and email management, mail processing (electronic and USPS), and maintaining the CFNEK website to ensure accurate and current information.

· Support financial and operational processes by processing requisitions, tracking expenses, and assisting with budget administration in alignment with organizational policies.

· Coordinate logistics for Board meetings, committee meetings, and Foundation events, including scheduling, materials preparation, vendor coordination, and on-site support.

· Organize, maintain, and continuously improve electronic filing and recordkeeping systems to ensure accuracy, accessibility, and compliance.

· Manage office resources, including inventory of equipment and supplies, and proactively identify operational needs.

· Support marketing and development initiatives by assisting with event planning, communications, and execution.

Knowledge, Skills and Abilities

· Ability to communicate effectively in verbal and written forms using correct spelling, grammar, and punctuation.

· Sound judgment, discretion, and the ability to manage multiple priorities in a dynamic environment.

· Ability to work and relate to a variety of personalities and cultures with diplomacy, friendliness, and poise.

· Excellent phone skills.

· Working knowledge of modern office practices and equipment.

· Emotional control in challenging moments.

· Knowledge and understanding of the Catholic Church and the Archdiocese of Kansas City in Kansas.

Qualifications

· Associate’s degree in Business, Communications, Marketing, Nonprofit Management or related field. Bachelor’s degree preferred.

· Minimum five (5) years’ work experience an executive assistant or similar role required; experience in nonprofit is preferred.

· Proficient in MS Office Suite – Word, Excel and PowerPoint.

· Practicing Catholic in good standing is preferred.