Proposal Manager/Writer II at GEOGRAPHIC SOLUTIONS INC – Palm Harbor, Florida

Job Summary: The Proposal Manager/Writer II is responsible for developing and submitting high-quality responses that propose Geographic Solutions’ workforce and unemployment software systems to local, regional, and state government agencies. This role coordinates input from cross-functional teams and drafts compelling proposals by blending newly written content with boilerplate and past proposals to ensure full compliance with all requirements and evaluation criteria.

THIS IS A HYBRID POSITION. CANDIDATE WILL HAVE TO COME TO WORK AT CORPORATE OFFICE IN PALM HARBOR, FL. A MINIMUM OF 2 DAYS A WEEK.

Key Responsibilities:

• Review RFPs, RFIs, and other opportunities to support research, analysis, and response planning
• Create outlines and shell documents for proposal responses
• Facilitate and lead proposal kick-off meetings, strategy meetings, and proposal review sessions
• Collect and coordinate input from cross-functional teams and subject matter experts
• Articulate win themes, technical solutions, discriminators, and key requirements clearly and consistently throughout proposal documents
• Apply formatting, writing, editing, and proofreading skills to develop organized proposal drafts
• Lead Color Team reviews and manage follow-up revisions
• Ensure overall proposal quality, consistency, and compliance with solicitation requirements
• Prepare final master files in Word and PDF formats for submission
• Organize and maintain proposal files and folders within SharePoint
• Manage multiple proposals and projects simultaneously under tight deadlines
• Participate in all proposal debriefs and lessons-learned sessions
• Maintain and update proposal boilerplate content following each submission
• Stay current on product offerings to ensure boilerplate content reflects the latest features and capabilities
• This role may require occasional night or weekend work to meet critical submission deadlines

Work Experience and Knowledge:

• Experience working for a software development/information technology organization desired
• Experience with state and local government proposals preferred
• Effectively collaborate with others to establish good working relationships within the team
• Excellent organizational skills with the ability to prioritize projects and tasks in a fast-paced environment
• Strong written and verbal communication skills with the ability to work both within a team and independently
• Manages time and resources to ensure that work is completed efficiently
• Meets demanding deadlines in a timely manner
• Maintains stable performance under pressure or opposition, such as time pressure or unexpected challenges
• Demonstrate a strong work ethic through consistent attendance, punctuality, professionalism, and commitment

Credentials and Experience:

• Bachelor’s degree in English, Business Administration, Communications, Journalism, Marketing, or a related field
• Minimum 3 years of successful proposal experience, preferably in government or the software/technology sector.
• An equivalent combination of education and experience may be considered
• Proficient in Microsoft Office suite (Word, Excel, Outlook, Teams, and SharePoint)
• Understanding of proposal techniques (i.e. layout, graphics, strategy-to-win)