Escrow Officer at American Title Service Agency LLC – Peoria, Arizona

Escrow Officer

Each role in the escrow process is valuable and essential for achieving American Title’s goal of “Above All Else…Service!” The Escrow Officer’s responsibilities are integral to the daily work flow of accurately and timely processing our clients’ escrows so as not to incur additional costs to the buyer nor seller. When our files are handled with excellence, it increases the profitability of the branch, and ultimately the Company, enabling us to increase our earning potential.

Attendance

1. It is expected you will arrive to the office within 5 minutes of your determined start time and you will promptly return from breaks and lunches as well.
2. It is expected you will work 40 hours per week.
3. Time off is to be scheduled with as much advance notice as possible and is subject to office needs.
4. Late hours may be required. An adjusted schedule will be agreed upon so as not to incur more than 40 hours worked from Sunday through Saturday when possible. If more than 40 hours work is required, you will be paid overtime according to applicable state law.

Work Performance

1. Be familiar and comply with ATSA’s Best Practices for Escrow Handling, RESPA, Accounting and Recording best practices
2. Develop new and repeat business and responsible for establishing new escrow accounts
3. Process escrow documents in accordance with established policies and procedures
4. Complete real estate escrow transactions by determining requirements; clearing titles; assembling, preparing, and reviewing closing documents; disbursing funds; interpret and explain loan documents
5. Determine escrow requirements by studying and clarifying buyer, seller, and lender instructions
6. Obtain clear title by ordering title reports; resolving title defects; satisfying existing liens and encumbrances against property or principals
7. Establish escrow account by depositing funds; maintaining records
8. Prepare transaction documents by completing forms and statements; collecting and reviewing existing documents and preparing for recording
9. Complete calculations by prorating taxes and interest
10. Complete closing transaction documents by assembling documents; reviewing papers with parties; explaining provisions and procedures; answering questions; checking documents for completeness and accuracy; obtaining signatures
11. Complete closing by recording and filing documents; preparing and distributing final closing statements and title
12. Prepare HUD by utilizing lender instructions and statements from stakeholders
13. Close escrow account by balancing and disbursing funds
14. Comply with regulatory requirements by adhering, and enforcing adherence, to requirements
15. Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
16. Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Team Work

1. Proactively assist the entire office with signings, document handling, answering phones, asking how you may be of service
2. Support good working relationships with all clients; internal and external
3. Above all else…service! Communications at all times with all clients! During every aspect of the transaction.

Additional Skills

1. 2+ years Escrow Assistant experience
2. Good understanding of RESPA requirements
3. Strong organizational skills
4. Ability to prioritize in a high volume/fast paced environment
5. Excellent verbal/written communication skills
6. SoftPro experience
7. Intermediate MS Office Skills

Goals

1. Help the office grow in number of clients and file handling
2. Above all else…service!