Project Execution Analyst in Phoenix, Arizona at Falvey Insurance Group, LTD

About Falvey Insurance Group

A Culture of Collaboration

Falvey’s culture is grounded in collaboration and connection. We intentionally bring perspectives together, knowing that strong teamwork leads to better outcomes and shared success.

As we’ve grown to more than 200 employees, we’ve remained intentional about preserving close collaboration across teams and recognizing the individuals who make our work possible. Through meaningful employee recognition, career development planning, and opportunities to connect, we invest in strong relationships that support our people and help them thrive.

Summary of the Position

The Project Execution Analyst is responsible for supporting project management tasks to ensure smooth execution of software and hardware-related projects within the organization.

Position Functions

• Collaboration: Work closely with software developers, programmer analysts, solution designers, QA professionals, and network/hardware administrators to understand project requirements and deliverables.
• Project Coordination: Coordinate tasks between teams, ensuring that responsibilities are clearly defined and timelines are met.
• Reporting: Generate progress reports, track project milestones, and provide updates to stakeholders. Identify any potential project risks or delays and propose solutions where necessary.
• Documentation: Ensure that all project-related documents are maintained. This includes technical specifications, project schedules, and other related documentation.
• Quality Assurance Support: Assist the QA team in understanding project deliverables and ensure that projects meet quality standards before release.
• Resource Management: Track and manage project resources, ensuring that tasks are completed efficiently and that any resource constraints are addressed promptly.
• Stakeholder Communication: Facilitate communication between technical teams and nontechnical stakeholders to ensure clarity and alignment on project expectations and deliverables.
• Continuous Improvement: Identify and propose process improvements to enhance project execution strategies and methodologies. Attend workshops, webinars, and training to stay updated with the latest trends in project management.

Knowledge, Skills, and Abilities

Knowledge:

• Project Management Methodologies: Deep understanding of various project management methodologies, including Agile, Scrum, Waterfall, and Lean.
• Industry Knowledge: Awareness of industry trends, challenges, and best practices in software development, network administration, and hardware solutions.

Skills:

• Communication: Effective verbal and written communication skills tailored to a range of audiences, from technical experts to non-technical stakeholders.
• Analytical: Ability to dissect complex problems, evaluate project data, and derive actionable insights.
• Technical Proficiency: Competence in using project management software tools, as well as basic troubleshooting for minor technical issues.
• Collaboration: Proven ability to work in cross-functional teams, fostering a collaborative environment and ensuring alignment among team members.

Abilities:

• Problem-Solving: Capability to quickly assess challenges and implement effective solutions in a dynamic environment.
• Time Management: Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Continuous Learning: Capacity to adapt to new technologies, methodologies, and best practices, constantly updating knowledge and skills.

Additional Skills

• Technical Acumen: A basic understanding of software development, network configurations, and hardware setup to communicate effectively with technical teams.
• Data Analysis: Ability to use tools like JIRA, Tempo, Excel, or Domo to analyze project data, track performance metrics, and forecast trends.
• Conflict Resolution: Skills in mediating disagreements and facilitating discussions to arrive at consensus-based solutions.
• Adaptability: Comfort in a fast-paced environment, adjusting to shifting priorities and evolving project requirements.
• Stakeholder Management: Skills in managing expectations, building relationships, and navigating organizational dynamics to ensure project success.
• Risk Management: Ability to identify potential risks and proactively develop strategies to mitigate them.
• Tool Proficiency: Experience with collaboration tools such as Teams or Atlassian products to streamline communication and project tracking.
• Negotiation Skills: The capacity to negotiate resources, timelines, and deliverables with various teams within the IT Department.
• Company-Centric Mindset: A focus on end-user and stakeholder satisfaction, ensuring that project outcomes align with FIG’s goals, needs, and expectations.

Minimum Requirements

• Bachelor’s degree in IT, Computer Science, Business Administration, or a related field.
• Proven experience in a similar role, ideally in a tech-focused environment.
• Knowledge of project management methodologies (e.g., Agile, Waterfall).
• Strong analytical, organizational, and multitasking skills.
• Proficiency in project management software tools like JIRA, Tempo, Trello, Microsoft Project, or other Atlassian products.
• Ability to work collaboratively in a team environment and independently with minimal supervision.

Other Requirements

• Certification in Project Management (e.g., PMP, PRINCE2).
• Familiarity with software development life cycles (SDLC) and QA testing methodologies.

Physical Requirements

Must be able to sit and work quietly for extended periods of time, operate a computer, and answer and communicate on a telephone.

Supervisory Responsibilities

• None

Working Conditions

Business-casual fast paced multi-tasking office environment.

Hours of Operations

This position supports our marketing efforts internationally. This position's work hours are Monday through Friday 9am - 5pm, in a hybrid work environment. Our hybrid environment is 3 days within our business-casual office environment. Of these 3 days in the office, Wednesday and Thursday are required, and employees may work from home the other 2 days. Our employees choose their schedule. This position requires occasional flexibility for working additional hours to accomplish project objectives.