Property Management Associate in NEW YORK, New York at ARGO REAL ESTATE LLC

Job Title: Property Management Associate

Location: Manhattan, New York

Company: Argo Real Estate

________________________________________

Company Overview

Argo Real Estate is a well-established and respected property management firm headquartered in Manhattan. We are committed to providing exceptional service and strategic management to our portfolio of residential co-op and condominium properties. We are currently seeking a proactive, detail-oriented, and dependable Property Management Associate to support our dynamic property management team.

Position Summary

The Property Management Associate will play a critical role in supporting the day-to-day operations of two property managers. This individual will serve as a key liaison between residents, building staff, and internal departments, helping to ensure the seamless execution of property management activities while upholding the highest standards of customer service and operational efficiency.

________________________________________

Key Responsibilities

Administrative & Operational Support

• Assist two Property Managers with daily administrative tasks and property-related duties

• Manage and organize documentation, correspondence, and resident files

• Respond to internal and external emails in a timely and professional manner

• Answer and route incoming phone calls appropriately

• Maintain and update Outlook board distribution lists and MDS system data

• Coordinate move-ins/outs, including elevator reservations and refund processing

• Assist with the hiring and onboarding of building staff, coordinate interviews

• Training new hires in internal processes as needed

Communication & Resident Coordination

• Serve as the primary point of contact for residents regarding routine concerns, requests, or complaints

• Schedule and coordinate resident repairs and maintenance needs with building staff

• Draft and distribute memos, notices, and email blasts

• Support board communication, including scheduling and distributing documents

Finance & Vendor Management

• Enter purchase orders (POs) and process check requests with required signatures and documentation

• Prepare and follow up on condo questionnaires

• Process and verify invoices, chase RapidPay work tickets, and follow up on vendor payments

• Maintain records of garage, storage, gym, and bicycle rentals

• Track arrears and submit tenant ledgers to legal when necessary

• Assist with payroll tax filings and expense reports as needed

• Handle new vendor onboarding, including COI verification and packet preparation

Meeting & Compliance Support

• Prepare for and attend monthly and annual board meetings, draft and upload meeting minutes

• Participate in weekly PM meetings, corporate meetings, PM/FA meetings, and 1:1 meetings with management

• Assist with annual HPD registrations and compliance-related documentation (e.g., Conflict of Interest, Elevator AOC follow-up)

• Collect and organize alteration documentation for units

• Support CAP CC communications to supers and board members

Special Projects & Site Support

• Conduct site visits as needed to inspect building conditions or follow up on requests

• Assist in coordinating and executing annual meeting preparations

• Support with HUB and IT/Accounting ticket submissions

• Audit building amenities (e.g., gym, bike room, storage) for compliance and record accuracy

________________________________________

Qualifications & Requirements

Experience

• Minimum of 1–2 years of experience in property management, co-op/condo administration, or related real estate support roles preferred

• Familiarity with NYC real estate operations and regulatory requirements is a plus

Skills & Competencies

• Exceptional organization and time management skills with the ability to handle multiple tasks

• Strong verbal and written communication skills; customer service focused

• Demonstrated ability to work collaboratively in a team-oriented environment

• Self-starter with a proactive attitude and high attention to detail

• Proficient in Microsoft Office Suite (Word, Outlook, Excel); experience with MDS, RapidPay, and property management software preferred

________________________________________

Why Join Argo Real Estate?

At Argo Real Estate, we value our people and believe in fostering a collaborative and growth-driven environment. You'll be part of a dedicated team that takes pride in delivering exceptional service to our clients and residents across New York City.