Part-time Administrative Assistant, Liberty Partnerships - Monroe Community College at Monroe Community College – Rochester, New York

Monroe Community College

Position Title: Part-time Administrative Assistant, Liberty Partnerships - Monroe Community College

Location: Rochester, NY Category: Professional Staff Posted On: Fri Jan 23 2026 Job Description:

Function of Position:

The Liberty Partnerships Program (LPP) Administrative Assistant is responsible for data management of 341+ students from 4 different schools. The Administrative Assistant is also responsible for assisting the director with travel and expense reports, documenting and tracking expenses, and completing purchases with the MCC Grants Accounting and MCC Purchasing departments.

*This is a temporary, grant funded position that may be renewed annually contingent upon availability of grant funding and performance reviews.

Examples of Duties & Responsibilities:

• Collect, log, and maintain statistical data as required by the New York State Department of Education.
• Maintain and develop an Access database for the MCC-LPP program.
• Maintain updated contact information and contact/participation hours for all 341 + LPP students.
• Process requisitions and expense reports for LPP staff travel, conferences, and purchased services.
• Coordinate reservations and payments for LPP activities and field trips.
• Coordinate student/parent mailings and maintain data on mailings.
• Reserve space for LPP functions, including classrooms and workshop space.
• File confidential paperwork.
• Take inventory and replenish office supplies.
• Design forms and flyers for specific program needs.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements:

Required Qualifications:

• Associate's Degree from an accredited institution plus two years' experience in office procedure and database management, or a high school diploma with five years' experience in office procedure and database management.
• Ability to complete assignments with minimal direct supervision.
• Ability to multitask with great attention to detail.
• Ability to design, program, and maintain an Access database.
• Proficiency in MS Office, Word, ACCESS, and Excel.
• Excellent organizational, interpersonal, and communication skills.
• Ability to work in a culturally diverse environment.
• Ability to be a flexible team member.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: $23/hr.

Schedule:18 hours a week on average (potential for more during two reporting periods)

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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