Staff Accountant at AlarMax Distributors – Pittsburgh, Pennsylvania

Job Title: Staff Accountant

Department: Finance & Accounting
Reports To: Controller
Location: Onsite – Corporate Office Pittsburgh PA
FLSA Status: Exempt

Position Summary

The Staff Accountant is responsible for maintaining accurate financial records, supporting month-end close, performing balance sheet reconciliations, and ensuring compliance with internal controls. This role plays a key part in financial integrity, audit readiness, and continuous improvement as the organization scales and increases automation.

Key Responsibilities

General Accounting & Close

Prepare and post journal entries in accordance with GAAPSupport month-end, quarter-end, and year-end close activitiesAssist with financial statement preparation and variance analysisMaintain accurate general ledger recordsReconciliations & Controls

Perform balance sheet reconciliations, including cash, AR, AP, prepaid expenses, and accrualsReview and support bank and credit card reconciliationsInvestigate and resolve discrepancies in a timely mannerEnsure compliance with internal controls and accounting policiesAccounts Payable & Accounts Receivable Support

Provide oversight and support for AP and AR reconciliationsAssist with vendor and customer research as neededSupport cash application, aging reviews, and reserve analysisAudit & Compliance

Support internal and external audits by preparing schedules and documentationEnsure audit readiness and adherence to SOX-style or internal control requirements

Reporting & Analysis

Assist with monthly reporting packages and management dashboardsUse Excel to perform analysis, reconciliations, and trend reportingIdentify accounting issues and recommend corrective actionsProcess Improvement & Automation

Participate in accounting process improvements and automation initiativesAssist with system implementations, testing, and documentationHelp shift accounting work from transactional processing to analysis and exception managementRequired Qualifications

Bachelor’s degree in Accounting, Finance, or related field2–4 years of accounting experience (industry or public accounting)Solid understanding of GAAP accounting principlesStrong Excel skills (pivot tables, XLOOKUP/VLOOKUP, reconciliations)Experience with an ERP system (Epicor P21, NetSuite, SAP, Oracle, etc.)Strong attention to detail and organizational skillsAbility to meet deadlines in a fast-paced environmentPreferred Qualifications

Distribution, manufacturing, or multi-entity accounting experienceCPA or CPA-track preferred (not required)Experience supporting audits and financial controlsFamiliarity with AP/AR automation tools and workflowsKey Competencies

Analytical and problem-solving mindsetHigh integrity and accountabilityStrong communication skillsContinuous improvement orientationAbility to work independently and collaborativelySuccess Metrics

Timely and accurate month-end closeQuality and timeliness of reconciliationsAudit findings (minimal to none)Accuracy of financial reportingContribution to process improvements