Operations Assistant in Fresno, California at Sierra Meadows & Ascend Behavioral Health

Operations Assistant

You keep things running. You solve problems before they become problems. And you're at your best when the work is real, varied, and actually matters.

ABOUT US

Sierra Meadows Behavioral Health is a growing behavioral health organization serving patients and families across multiple outpatient and residential programs in California's Central Valley. Our team is passionate about delivering high-quality care — and we need strong operational support to keep our facilities and programs running smoothly.

We're looking for a dependable, organized Operations Assistant who can own facilities coordination, manage vendors and purchase orders, support our Program Managers, and help onboard new team members — all while occasionally pitching in on personal tasks for our executive team.

SCHEDULE:

Full Time | Monday – Friday, 8:00 AM – 4:30 PM

WHAT YOU'LL DO

Facilities & Maintenance Coordination

• Be the go-to for facility needs across all our locations — log maintenance requests, dispatch vendors, and follow through until issues are resolved.

• Support new facility openings and coordinate moves between locations.

• Prepare facilities for tours, audits, accreditation reviews, and events.

• Keep facility records organized: leases, vendor contacts, maintenance logs, compliance files.

Vendor Management & Purchase Orders

• Gather and compare pricing from approved vendors; compile quotes and share findings with the team to support purchasing decisions.

• Process and track purchase orders from submission through delivery; flag any discrepancies to the appropriate team.

• Maintain vendor contact lists and basic records including pricing history and service notes.

Personal Assistance – COO & CEO (Occasional / Office Hours Only)

On an occasional basis during regular business hours, you may assist our COO and CEO with personal tasks. This is a small but trusted component of the role that requires discretion and a service-oriented mindset.

• Coordinate personal travel arrangements, including planning, logistics, and itinerary management as directed.

• Support personal projects by providing coordination, research, and follow-through as assigned.

• Assist with personal organization and scheduling as requested, with a high standard of confidentiality.

Program Manager Support

• Partner with Program Managers on facility projects, supply procurement, and day-to-day operational needs.

• Help with prep for inspections, licensing reviews, and compliance documentation.

• Provide hands-on support when Program Managers need an extra set of organized hands.

New Hire Onboarding Coordination

• Coordinate onboarding for new hires under C-suite and Directors — scheduling, paperwork, system access, first-day logistics.

• Collaborate with HR and department leads to keep onboarding timelines on track.

• Serve as a friendly, organized first point of contact for incoming team members.

General Administrative Support

• Provide general admin support to the COO and leadership as needed.

• Maintain organized records, shared documentation, and tracking systems.

• Other duties as assigned — and in a growing organization, there will always be more.

WHAT YOU BRING

• 1+ year of experience in an operations, administrative, or office support role; recent graduates with relevant experience are encouraged to apply.

• Any exposure to purchase orders, vendor coordination, or facilities support is a bonus.

• You follow through. Every time.

• Strong communicator — comfortable with contractors, program managers, and executives alike.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Discretion and integrity when handling confidential information.

• Comfortable with occasional personal tasks as part of the job.

• Valid CA Driver's License and reliable transportation for local travel.

• Must pass background check, health clearance, and TB screening.

• High school diploma required; college degree a plus.