Staff Accountant at The Donor Network Inc – Miami Lakes, Florida

Department: Accounting

Job Status: Full-time

FLSA Status: Exempt

Reports To: Director of Finance

Work Schedule: M-F 8:30 – 5:00 pm (flexible work schedule; hours may vary)

Amount of Travel Required: No travel required

Positions Supervised: None

OSHA Risk Category: 3-Low Risk

POSITION SUMMARY

Responsible for performing accounting functions related to accounts payable, accounts receivable and general ledger reconciliations. Performs accounting related functions and provides accounting and financial data. Assist in the preparation of internal financial statements.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s):

· Process accounts payable and ensure expenses are posted to the appropriate budgeted general ledger accounts timely.

· Coordinate and process invoices for external 3rd party review.

· Act as a liaison with vendors and SFDN employees to address issues related to accounts payable.

· Ensure all vendor account information is correct and updated.

· Request all New Vendor paperwork.

· Responsible for receiving all support and approvals for bills.

· Ensure all vendor bills received are paid on time.

· Perform accounts payable check processing with supporting documentation on a regular basis.

· Assist with addressing open Purchase Orders.

· Assist with updating Accounts Payable logs as assigned.

· Assist with preparing credit applications.

· Assist with requesting New Customer forms.

· Assist with Accounts Receivable Collections as assigned.

· Record daily bank deposit and make appropriate adjustments.

· Assist in monthly closing procedures and preparation of monthly financial statements.

· Prepare adjusting journal entries with supporting documentation for review on a monthly basis.

· Prepare and distribute routine and special reports, as requested.

· Prepare general ledger account schedules and reconcile accordingly with supporting documentation on a monthly basis.

· Prepare quarterly balance sheet reconciliations.

· Coordinate with Director of Finance to correct monthly variances.

· File and maintain accounting records.

· Assist with entering Board approved budgets in accounting software.

· Prepare and distribute tax receipts.

· Assist with month-end audits.

· Assist with uploading contracts into electronic database, contract review, and required follow-ups.

· Ensure that processes are completed in compliance with quality, policy, and regulatory standards as documented in the appropriate standards.

· Employees must adhere to and remain in full compliance with South Florida Donor Network, Inc. (SFDN) ’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

POSITION QUALIFICATIONS

Competency Statement(s) – Position Specific

· Accuracy - Ability to perform work accurately and thoroughly.

· Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

· Conflict Resolution - Ability to deal with others in an antagonistic situation.

· Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

· Detail Oriented - Ability to pay attention to the minute details of a project or task.

· Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

· Organized - Possessing the trait of being organized or following a systematic method of performing a task.

· Responsible - Ability to be held accountable or answerable for one’s conduct.

· Self Confident - The trait of being comfortable in making decisions for oneself.

· Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Competency Statement(s) - Company Specific

• Understand and commit to the following:
  • Organizational Core Purpose: To save and heal lives.
  • Core Values: Relentless, Joyful, Selfless.
  • Strategic Anchors: Mutually beneficial partnerships, diverse revenue streams and get to yes: every donor every time.

· Team Builder - Ability to convince a group of people to work toward a goal.

· Communication, Oral - Ability to communicate effectively with others using the spoken word.

· Communication, Written - Ability to communicate in writing clearly and concisely.

· Accountability - Ability to accept responsibility and account for his/her actions.

· Judgment - The ability to formulate a sound decision using the available information.

· Adaptability - Ability to adapt to change in the workplace.

· Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

· Compliance – Ability of the individual to be in accordance with established guidelines, policy, standards or legislation.

SKILLS & ABILITIES

Education: Bachelor’s Degree (accredited four-year college or university) in Accounting.

Experience: One to three years in Accounting.

Computer Skills: Knowledge of MS Office programs and Microsoft Dynamics GP preferred.

Certificates & Licenses: None.

Other Requirements: None.