Office & Operations Coordinator in Seattle, Washington at Delta E Consulting

Delta E is an MEP engineering and design consulting firm built on a clear vision to form collaborative partnerships with building owners and design and construction teams that go beyond traditional consulting boundaries. Our work is grounded in technical expertise, sustainability, and thoughtful innovation, with an unwavering commitment to client success.

You will be joining a team of seasoned industry professionals and contributing to a business with an established foundation and a strong trajectory. This role is well suited for design professionals who enjoy project and task ownership and enjoy problem-solving beyond a narrow job description. With seven separate services in-house (MEP engineering, Lighting Design, Sustainability and Energy Consulting, and Commissioning), integrative design practices is required at Delta E. You can expect to bring a proactive, curious mindset to your work, as well as have opportunity to earn trust, deliver results, and help shape how we operate as a company as we continue to scale.

As Delta E has grown, so has our investment in our staff. We believe long-term success is driven by engaged, supported employees, and we intentionally cultivate a culture that values life/work harmony, trust, and professional growth. Balance isn’t something we promise—it’s something we actively build into how we work and how we grow. Our continued growth creates meaningful opportunities for individual development, visibility on impactful projects, and direct collaboration with Delta E’s leadership team. If you’re looking to make a tangible impact within a growing engineering firm—while helping define what comes next—we’d love to have you join us.

• Competitive salary
• Comprehensive Health Insurance plan with medical, vision, and dental insurance (premiums covered for employees and 50% of premiums covered for dependents)
• 401K Plan with Employer contributions
• Employee Assistance Program (EAP)
• Life Insurance
• Long Term Disability Insurance
• Pet Insurance
• Flexible work environment and schedule
• Paid time off and holidays
• Reimbursement for work related licenses and related approved needs
• Office location in Pioneer Square with free gym access
• Unlimited use Orca Passport transportation pass

• Please apply through our job portal at https://ats.rippling.com/delta-e-careers/jobs.
• We strive to write our job ads in an inclusive way to ensure that candidates with unique or atypical experience feel encouraged to apply, as we believe strongly that diversity in our staff and experiences lead to the best business outcomes.
• If you think you are a good fit for our company and the role and meet the basic qualifications, but don’t meet all of the preferred qualifications, please apply and tell us more in a brief cover letter.

We are a women-owned firm and an equal opportunity employer, and are committed to prioritizing diversity, inclusion and belonging in our hiring and company culture.

Delta E is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Delta E is seeking a highly organized, proactive, and detail-oriented Office & Operations Coordinator to serve as the backbone of our day-to-day office operations. This role is ideal for someone who enjoys creating a welcoming and efficient workplace, thrives in a fast-paced environment, and takes pride in supporting both people and processes. This position will require wearing many hats—including general office operations, supporting administrative and employee initiatives, managing events and logistics, and helping ensure our team has the tools and resources needed to do their best work. We're looking for someone who is dependable, adaptable, and enjoys taking initiative to solve problems, improve processes, and contribute to a positive company culture.

• Manage day-to-day office operations and maintain a professional, organized, and welcoming office environment
• Coordinate office vendors, maintenance requests, supplies, kitchen/snack inventory, and workplace logistics
• Provide flexible administrative support across teams, including document preparation, coordination, recordkeeping, and data management
• Maintain and organize company records, databases, templates, and administrative documentation
• Support employee onboarding, office setup, and general administrative processes
• Coordinate company events, meetings, trainings, and team activities including managing location and catering logistics
• Proactively identify operational needs, initiate tasks independently, and support process improvements across the organization
• Provide flexible administrative and operational support across teams in a fast-paced, collaborative environment

• 3+ years of experience in office administration, operations coordination, and/or administrative support roles. Experience in AEC industry preferred
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting responsibilities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail and follow-through
• Proven ability to work independently, take initiative, and proactively identify and complete tasks with minimal oversight
• Highly adaptable and comfortable wearing many hats across office operations, administrative support, employee support, and company initiatives
• Ability to take direction from multiple team members and stakeholders while remaining organized and responsive
• Reliable, resourceful, and solution-oriented with strong problem-solving skills
• Experience coordinating vendors, office operations, workplace logistics, or company events
• Comfortable learning and navigating new software systems, platforms, and administrative tools as company needs evolve
• Ability to maintain professionalism and discretion while supporting leadership and internal teams
• This role requires full-time onsite presence in our downtown Seattle office

• Strongly preferred: 3+ years of prior experience working in the AEC (Architecture, Engineering, and Construction) industry or a related engineering consulting/professional services environment
• Familiarity with engineering consulting project workflows, proposal processes, and project coordination practices
• Familiarity with CMap or similar CRM, project management and operation software
• Experience maintaining or updating internal websites, intranet platforms, or basic web content
• Experience supporting onboarding or HR administrative processes
• Experience planning internal events or employee engagement activities

Note: Preferred Qualifications are things which are desirable, but not required; all candidates who meet the Basic Qualifications are encouraged to apply