Accounting Manager at Town of Windsor (CO) – Windsor, Colorado

Hiring Range: $85,421.00 - $93,963.00 per year depending on experience/qualifications

Work Schedule: Generally Monday-Friday; and, after-hours meetings and problem resolution.

NATURE OF WORK
As a member of the Finance team, the Accounting Manager is responsible for a range of general and complex accounting tasks, including financial & general ledger reconciliation and reporting, and general accounting support. The Accounting Manager position is a department-level supervisory position and supervises the Revenue Generalist, Accounts Payable/Receivable Technician, Administrative Assistant, and Utility Billing Supervisor.
Work involves providing day-to-day guidance and supervision to the accounting division in the areas of accounts payable, sales tax/business licensing, and payroll. Under limited supervision, is responsible for monthly and year-end financial reconciliation and reporting. Work is generally performed according to well-defined procedures.
Individuals in the position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.

SUPERVISION RECEIVED
Individuals work under the direct supervision of the Comptroller to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances. Receives general supervision; however, the employee is expected to work independently in the performance of assigned responsibilities within established guidelines.

SUPERVISION EXERCISED
The Accounting Manager provides supervision to the Finance Department; directly supervises the Revenue Generalist, Accounts Payable/Receivable Technician, Administrative Assistant, and Utility Billing Supervisor
ESSENTIAL JOB FUNCTIONS
The Individual in the Accounting Manager role is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

• Monitors Accounts Payable and weekly check runs. Ensures year-end 1099’s are accurate and timely.
• Works closely with the Senior Budget Analyst regarding fixed assets and project management accounting.
• Ensures that sales tax systems are operating correctly, and tax receipts cycles/duties are performed in a timely and accurate manner.
• Assists with the year-end process and coordinates with all departments to close the town’s accounting records and prepare reports as needed for the town’s annual audit.
• With limited supervision, work directly with the town’s contract audit firm, assisting with year-end audit schedules, work papers, and reconciliations.
• Complies and analyzes financial information to prepare entries to accounts such as general ledger accounts and documenting business transactions.
• Assists in the preparation of monthly journal entries, monthly bank reconciliations, monthly account reconciliations, and financial reports.
• Prepares various other financial analyses on all funds as requested or as needed.
• Organize financial data into usable information and maintain updated records.
• Track the progress of financial and accounting objectives.
• Assists in the establishment of accounting policies and procedures, aligned with the town’s targets.
• Responds to inquiries from the Director of Finance, Comptroller, and other town-wide managers regarding financial results, special reporting requests, etc.
• Work with the Comptroller to ensure a clean and timely year-end audit process.
• Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
• Assist the Utility Billing Supervisor and staff in areas of billing/collections, meter management, delinquent billing, and shut-offs.
• Collaborate with Utility Billing Supervisor on workflows, policies and procedures, and efficiencies
• Provide customer service and resolution for escalated customer complaints
• Provides guidance and training to new and existing staff as needed. Responsible for evaluations of the Revenue Generalist, Accounts Payable/Receivable Technician, Administrative Assistant, and Utility Billing Supervisor
• Performs a variety of clerical duties, including but not limited to filing, scanning, and photocopying.
• Assist in short- and long-term projects.
• Work closely with all departments to ensure compliance with accounting policies and procedures.

OTHER DUTIES
Depending on organizational need, additional duties may include the following:

• Performs research as directed, such as discovering new technology or tools, market research, etc.
• Performs related duties as established by law/ordinance or reasonably directed by the town.
• Assists other town departments/divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING

• Bachelor’s degree in accounting, Finance, or related field, with coursework in governmental accounting, supplemented by three (3) years of governmental accounting and supervisory experience, or any equivalent combination of acceptable training, education, and experience.
• Advanced proficiency in Word, Excel, PowerPoint, Outlook, and financial software programs is required.
• Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.

LICENSES OR CERTIFICATES

• Must have a current Colorado Driver’s License or the ability to obtain one upon hire, that meets the Town of Windsor’s standards.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of general ledger accounting systems, and in particular, a working knowledge of fund accounting
• Skill in organizational and time management.
• Skill demonstrating a high degree of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to express ideas and facts and interact with all levels of the organization, including elected officials and customers, both internal and external.
• Ability to exercise sound judgment.
• Ability to maintain a high degree of confidentiality.
• Ability to prepare concise and comprehensive reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to effectively manage multiple tasks and meet established deadlines.
• Ability to work independently and with a team in a fast-paced environment with an emphasis on accuracy and timelines.

MATERIALS and EQUIPMENT USED
Materials and equipment used include, but may not be limited to the following:

1. Equipment: Position requires the use of a variety of equipment: computers, tablets or other digital equipment, copiers, printers, scanners, fax machines, telephones, shredders.
2. Materials: Position requires the use of a variety of materials used in general office work.

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The physical activities of this position include, but are not limited to, the following: fingering, sitting, grasping, reaching, handling, feeling, talking, hearing and repetitive motions.

The physical requirements of this position are considered both Sedentary Work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

The employee is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles, or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.

The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.