Human Resources Coordinator in Park Ridge, Illinois at Illinois Bone and Joint Institute LLC

Job Title: Human Resources Coordinator

Job Description

Summary

This role is responsible for a variety of administrative and clerical functions related to Human Resources operations including without limitation, employment and placement, performance evaluations, orientation, communications and coordination with managers with respect to recruitment, maintaining records and employee files, etc. This role reports to and will receive direction from the Human Resources Business Partner for the division.

Responsibilities

• Assists with recruitment functions including coordinating, posting, auditing, answering applicant questions, fixing processing errors, and monitoring for discrepancies ensuring efficient, productive use of our job board postings and platforms
• Assists with onboarding new hires including, but not limited to, processing background check requests, new hire forms, entering data into Paylocity, and I-9 verification
• Assist with recruiting for all current and potential positions
• Placing advertisements for open positions and monitoring professional and non-professional recruitment web-sites in search of viable candidates
• Screening candidates over the phone (when needed) in a congenial and professional manner
• Ensure optimal platform functionality and accuracy
• Answers frequently asked questions from applicants and new employees relative to standard policies, benefits, hiring processes, etc.; directs all other employment related questions to the appropriate HR leadership or senior management
• Maintains accurate and up-to-date human resource files, records, and documentation in accordance with up-to-date parameters
• Maintains the integrity and confidentiality of human resource files and records
• Performs periodic audits of HR files and records to ensure that all required documents are collected and managed appropriately
• Provides clerical support to the HR department
• Conducts or assists with new hire orientation
• Assists with planning and execution of special events such as benefits enrollment, wellness screenings, organization-wide meetings, and employee recognition events as assigned
• Maintaining a safe, orderly, professional office environment
• Completing other comparable duties and assignments as directed by the HR Business Partner or HR Leadership within the Ancillary Services division
• Maintain a clean and safe work environment
• Other duties as assigned

Requirements

Education

• High school graduate or equivalent required
• Associates degree in Business Management or equivalent preferred

Certifications/Licensure

• Not applicable

Experience

• Prior related office experience preferred
• Medical background a plus

Technical Skills

• Possess good working knowledge of Microsoft Office and Windows-based computer applications
• Able to interact with computers to set-up functions, enter data or process information
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn process/ platform management, human resource information system (Paylocity), and similar computer applications

Soft Skills

• Must be available to work a flexible schedule to meet the demands of a changing scheduling environment and accommodate the needs of the organization
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to details
• Must be a self-starter, highly organized with good time management skills
• Able to work in a fast-paced environment
• Communicate effectively verbally and in writing to document/record information
• Strong interpersonal skills, able to work well and communicate professionally with divisional and clinical leadership, patients and staff in all levels in the organization
• Able to develop constructive and cooperative working relationships with others and maintain them over time while managing sensitive and confidential situations with tact, professionalism, and diplomacy
• Capable of prioritizing and organizing information to achieve a smooth flow of tasks
• Ability to interpret and explain an extensive variety of instructions
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Uses logic and reasoning to identify the strength and weaknesses of alternate solutions or approaches to a problem
• Understand the implications of new information for both current and future problem solving and decision making

Physical Requirements

• Stand or sit for extended periods of time

This description is intended to provide only basic guidelines for meeting job requirements. Duties and responsibilities, experience, qualifications, skills, supervisory relationship, physical/mental demands, and environmental/ working conditions may change as needs evolve.