Administrative Coordinator in Bohemia, New York at Jones Jones LLC

Medical Management Group of New York, Inc. (MMG) has been a trusted provider of medical defense services to New York State’s carriers and employers since 1987. As a women-owned business, we are committed to empowering our clients with definitive, accurate, and cost-effective Independent Medical Evaluations (IMEs). Our IMEs are overseen by attorneys who specialize in insurance defense, giving our process a unique medical-legal foundation.

With a staff proficient in the regulations that govern IMEs, we assist in defending claims across a wide range of cases including workers’ compensation, general liability, first and third-party auto, long and short-term disability, and life and health claims. MMG supports all medical specialties, providing comprehensive and compliant service to our clients.

Position Overview

We are currently seeking a detail-oriented and reliable Administrative Coordinator to support our daily office operations. The ideal candidate is organized, professional, and able to multitask effectively in a medical-legal environment.

Key Responsibilities

• Filing and document organization
• Answering and directing incoming calls
• Making confirmation calls to claimants and/or attorneys
• Mailing, faxing, and uploading medical records for scheduled appointments
• Mailing completed reports to relevant parties
• Scanning files and ensuring proper digital documentation
• Scheduling depositions, trials, and physician appointments
• Data entry and database maintenance
• Conducting follow-up calls regarding physician appointment attendance (Show/No-Show)
• Reviewing and organizing medical records for case preparation
• Various projects as needed

Required Qualifications

• 1–2 years of administrative experience, preferably in a medical office or similar healthcare environment
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Proficiency in Microsoft Office Suite and basic office equipment

Medical Management Group of New York, Inc. is an Equal Opportunity Employer.

This is a hybrid position. Medical Management Group of New York is located in Bohemia, NY (Long Island).