Administrative Coordinator in Bohemia, New York at Jones Jones LLC

Medical Management Group of New York, Inc. (MMG) has been a trusted provider of medical defense services to New York State’s carriers and employers since 1987. As a women-owned business, we are committed to empowering our clients with definitive, accurate, and cost-effective Independent Medical Evaluations (IMEs). Our IMEs are overseen by attorneys who specialize in insurance defense, giving our process a unique medical-legal foundation.

With a staff proficient in the regulations that govern IMEs, we assist in defending claims across a wide range of cases including workers’ compensation, general liability, first and third-party auto, long and short-term disability, and life and health claims. MMG supports all medical specialties, providing comprehensive and compliant service to our clients.

Position Overview

We are currently seeking a detail-oriented and reliable Administrative Coordinator to support our daily office operations. The ideal candidate is organized, professional, and able to multitask effectively in a medical-legal environment.

Key Responsibilities

Filing and document organizationAnswering and directing incoming callsMaking confirmation calls to claimants and/or attorneysMailing, faxing, and uploading medical records for scheduled appointmentsMailing completed reports to relevant partiesScanning files and ensuring proper digital documentationScheduling depositions, trials, and physician appointmentsData entry and database maintenanceConducting follow-up calls regarding physician appointment attendance (Show/No-Show)Reviewing and organizing medical records for case preparationVarious projects as needed

Required Qualifications

1–2 years of administrative experience, preferably in a medical office or similar healthcare environmentStrong organizational skills and attention to detailExcellent communication and interpersonal skillsAbility to handle sensitive information with discretionProficiency in Microsoft Office Suite and basic office equipment

Medical Management Group of New York, Inc. is an Equal Opportunity Employer.

This is a hybrid position. Medical Management Group of New York is located in Bohemia, NY (Long Island).