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Part Time Accounts Payable Specialist in Willingboro, New Jersey at DELCO DEVELOPMENT LLC

DELCO DEVELOPMENT LLC
Willingboro, New Jersey, 08046, United States
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Job Description

Position Overview:

Reporting to the Assistant Controller, the Accounts Payable Specialist is responsible for accounts payable function, general ledger entries and ad hoc reporting in a multi entity setting. The position will also include general filing, clerical, and accounting analyses as requested.

Essential Duties & Responsibilities:

  • Posts accounts payable invoices and ensures they are assigned to the correct property and general ledger account.
  • Prepares accounts payable checks from multiple checking accounts ensuring proper invoice approvals and allocations have been made.
  • Maintain accounts payable and banking files ensuring that records are filed accurately and regularly.
  • Works with Human Resources to approve and allocate employee benefit invoices.
  • Pays supplier invoices in a timely manner.
  • Makes and records debt payments as they become due.
  • Ensures inter-company transactions are properly recorded and balanced to each other.
  • Conduct periodic reconciliations of key accounts to ensure accuracy.
  • Files invoices and conducts weekly back-up after all check-runs.
  • Prepares boxes and files for permanent retention annually.
  • Maintains company vendor files, including W-9 forms.
  • Accurately and timely prepares 1099 and 1096 forms for all entities.
  • Scans capitalized invoices for all properties on a weekly basis.
  • Calculates variances from the budget and reports significant issues to management.
  • Reviews and transmits sales & occupancy tax reports and payments.
  • Assists management in month-end and year-end closes.
  • Scans other documents as necessary.
  • Other duties as assigned by management.


    • Qualifications:

  • Associate ‘s degree or equivalent related experience in accounting.
  • Previous experience in a multi-entity environment is required.
  • Utilization of multiple accounting information systems, with AppFolio and M3 Accounting software a plus.
  • Previous experience in property management or real estate would be a plus.
  • Highly proficient in Microsoft Office, specifically Microsoft Excel.

    • Job Location

    Willingboro, New Jersey, 08046, United States

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