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Data Associate - Gift & Pledge Processing in Villanova, Pennsylvania at Villanova University

NewSalary: $11.25 - $11.25/hrJob Function: Admin/Clerical/Secretarial
Villanova University
Villanova, Pennsylvania, 19085, United States
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Job Description

Villanova University
Data Associate - Gift & Pledge Processing

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Position Information
Posting Number:20260404V
Position Title:Data Associate - Gift & Pledge Processing
Posting TypeStudent
Hours/week:Up to 20 hours per week
Eligibility:Work study preferred but open to all students
Semester2026-2027 Academic Year
Location Riley Hall
Detailed Work Schedule
Number of positions:1
Department:610-Advancement Services
Contact Name:Jane Coughlin
Contact Phone/Extension:610-519-7959
Position Summary Information
Job Description Summary:
The Gift & Pledge Processing Data Associate supports the Office of University Advancement’s Gift & Pledge Processing team through data entry projects, donor gift record maintenance, and administrative support activities using University database applications. This position is responsible for a variety of administrative and technical tasks that help maintain the accuracy, integrity, and completeness of constituent gift data. The Data Associate plays an important role in ensuring high-quality donor records and supporting the efficient operation of the Gift & Pledge Processing department.

Specific duties include:
  1. Support gift and donor record maintenance activities by using the University’s fundraising database (Banner) to review historical gift data from spreadsheets and reports, research and resolve discrepancies, and accurately enter updates and corrections to constituent records. Ensure the accuracy, completeness, and integrity of donor and gift information.
  2. Monitor the Gift & Pledge Processing shared email inbox by reviewing and triaging incoming requests, determining the appropriate next steps, and creating and assigning Salesforce tickets to facilitate timely follow-up and resolution by Gift & Pledge Processing staff.
  3. Assist with special projects and administrative support activities, including researching donor IDs for gift entry, preparing tax receipt and pledge reminder mailings during peak processing periods, and performing other duties that support the efficient operation of the Gift & Pledge Processing team.
Requirements:
  • Must be currently enrolled as a Villanova University undergraduate student.
  • Position requires in-person work.
  • Strong organizational, time management, and prioritization skills.
  • Ability to work independently and manage multiple responsibilities effectively.
  • Ability to contribute as an active and collaborative member of a team.
  • Exceptional attention to detail and commitment to accuracy.
  • Understanding of and ability to maintain data confidentiality.
  • Strong written and verbal communication skills.
  • Experience with Banner, Microsoft Excel, Salesforce, or similar office technologies is preferred but not required.
Additional Information:
Physical Demands Summary:
Wage Rate:$11.25 per hour
Posting Detail Information
Closing Date (11:59pm ET):
Open Until FilledYes
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a registered Villanova student?
    • Yes
    • No
  2. * Are you eligible for work study?
    • Yes
    • No
    • I don't know
  3. * What is your availability? (days and times)

    (Open Ended Question)

  4. * Have you ever worked on campus before? If “Y”, what department and semester/year?

    (Open Ended Question)

  5. * I understand that satisfactory attendance in all academic classes is required to maintain student employment at Villanova University.
    • Yes
    • No
Optional Applicant Documents:
Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents

    Job Location

    Villanova, Pennsylvania, 19085, United States

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