Procurement Support Specialist in Baltimore, Maryland at BlackSea Technologies

Position Description

Position Title: Procurement Support Specialist

Job Location: Hybrid, Baltimore, MD

Job Type: Full Time, Non-Exempt

Pay Range: $21.37 - $24.25

Position Description:

We are seeking an organized, detail-oriented, and proactive Procurement Specialist to provide essential support to the Procurement Department. Procurement Support Specialist responsibilities include maintaining positive vendor relations, entering purchase requisitions, reviewing and comparing suppliers, and ensuring all procurement activities comply with regulatory standards and company policies.

Our ideal candidate has a keen eye for detail, an understanding of supply chain procedures, and is proficient in the use of procurement software. Ultimately, the role is to ensure our internal and external customers are satisfied, requisitions are entered timely and accurately, material is delivered on-time, and invoicing issues are resolved quickly.

PRIMARY RESPONSIBILITIES:

Review purchase requests to ensure they are complete and accurate and enter the request into the workflow. Ensure part descriptions are accurate and contain adequate logistics requirements and definitions on each requisition.

Expediently resolves requisition issues by speaking directly with the departments and follows up with documenting via email.

Monitor requisitions in the buyer's area to ensure requisitions are assigned to buyers.

Expedite material as required. Track orders and ensure timely delivery. Serves as a liaison between internal departments and vendors. Conducts follow-ups on orders to ensure receipt of items ordered in a timely manner and to resolve problems.

Works closely with Receiving and maintains a suspense file of material not delivered on time, partial receipts, and damaged goods.

Update internal databases with order details (dates, vendors, quantities, discounts)

Work closely with the accounts payable department to ensure that all invoices are paid on time.

Performs data entry to close out purchase orders and then maintain accurate records and logs of closed purchase orders.

Other administrative duties, as assigned

REQUIREMENTS:

US Citizen

Associate’s degree in business administration, Accounting, or related field with two (2) years’ experience in purchasing activities is preferred, or any combination of equivalent experience and education.

Strong organizational skills with attention to detail.

Ability to manage multiple tasks and prioritize effectively.

Excellent written and verbal communication skills.

Ability to work independently and as part of a team.

Professional demeanor and customer service orientation.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)