HR Assistant in Desert Hot Springs, California at OCEAN SPRINGS TECH INC

About Company:

At Ocean Springs Tech, Inc., we believe that success begins with people — talented, dedicated individuals who take pride in their work and care about delivering quality service to every customer. We are a well-established, full-service pool company serving the Coachella Valley since 1996. We’ve grown through consistency, trust, and a strong internal team that values accountability and quality work.

Our goal is simple: to create a place where great people can build meaningful careers while helping families and businesses enjoy sparkling, worry-free pools and spas. What started as one technician’s dream has grown into a trusted, full-service company serving the entire Coachella Valley — and we’re still growing.

As a small and growing company, we operate in a fast-paced, hands-on environment. This is not a layered corporate structure. Team members are expected to be adaptable, practical, and comfortable wearing multiple hats as business needs evolve.

Come be part of a company where hard work is appreciated, quality matters, and every team member contributes to our shared success.

Join Ocean Springs Tech, Inc. — and help us make every pool shine.

The HR Assistant plays a vital role in supporting the daily operations of the Human Resources department by providing administrative, organizational, and employee support to the HR Generalist and management team. This position helps ensure efficient HR operations through accurate recordkeeping, onboarding coordination, employee communication, and general administrative assistance.

The HR Assistant helps maintain organized and compliant HR systems while supporting a positive employee experience and contributing to the overall efficiency of company operations.

Reports to:

• HR Generalist

Works closely with:

• Office Management

• Supervisors and Department Leads

• Employees and Applicants

• High school diploma or equivalent

• Previous administrative or office support experience required

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational and multitasking skills

• Excellent verbal and written communication skills

• Ability to maintain confidentiality and professionalism

• Dependable attendance and strong work ethic

• Associate degree or certification in Human Resources, Business Administration, or related field preferred

• Prior administrative or HR support experience preferred

• Experience working in construction, operational, or service-related industries preferred

• Familiarity with HRIS systems, onboarding processes, or employee documentation preferred

• Bilingual English/Spanish preferred

• Maintain employee files and HR documentation

• Assist with onboarding and new hire paperwork

• Support employee record updates and document tracking

• Maintain confidentiality of employee records and HR information

• Assist with HR data entry and administrative support tasks

• File employment applications, interview guides, and recruiting-related documentation

• Maintain organized applicant and interview records

• Prepare onboarding packets and employment documents

• Support orientation scheduling and onboarding coordination

• Track onboarding completion and required documentation

• Respond to routine employee inquiries and provide professional support

• Assist with internal communications and employee notices

• Support HR projects, employee engagement efforts, and operational initiatives

• Maintain organized HR systems and filing processes

• Assist with maintaining office supply inventory and general administrative support as needed

• Perform other duties as assigned

• Strong organizational and time management skills

• Professional communication and interpersonal skills

• Ability to prioritize tasks and manage multiple responsibilities

• Strong attention to detail and accuracy

• Ability to maintain confidentiality and professionalism

• Problem-solving and adaptability in a fast-paced environment

We value professionalism, teamwork, accountability, and operational excellence. This role offers an opportunity to grow within Human Resources while supporting employees and helping maintain strong operational and HR processes across the organization.