AP Specialist (Confidential) in Plano, Texas at Confidential

Accounts Payable Specialist

A growing professional services company is seeking a detail-oriented Accounts Payable Specialist to support day-to-day accounting operations. This role is responsible for processing vendor invoices, managing approvals, maintaining accurate records, and helping ensure payments are completed timely and accurately. The ideal candidate is organized, dependable, comfortable working with multiple departments, and able to manage a high volume of invoices and expense-related activity in a fast-paced environment.

Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding, documentation, and approval.

• Review invoices for accuracy, completeness, and compliance with company policies.

• Route invoices for approval and follow up with team members as needed to keep payments moving.

• Maintain vendor records and assist with vendor setup and updates.

• Reconcile vendor statements and research discrepancies.

• Support weekly payment runs, including checks, ACH, and other payment methods.

• Assist with employee expense and corporate card activity, including review of receipts, coding, and policy compliance.

• Communicate professionally with vendors and internal team members regarding invoice status, payment timing, and missing documentation.

• Help maintain organized AP files and support month-end close procedures.

• Assist with 1099 tracking and year-end reporting support.

• Provide general accounting support as needed.

Qualifications

• 2+ years of accounts payable or accounting support experience preferred.

• Strong attention to detail and accuracy.

• Ability to manage deadlines and follow up without needing constant direction.

• Comfortable working with accounting systems, AP platforms, and Microsoft Excel.

• Strong communication and organizational skills.

• Ability to handle confidential information with professionalism.

• Experience with accounting ERP systems.

Preferred Candidate

The right person for this role is proactive, dependable, and takes ownership of their work. They understand that timely invoice processing and accurate coding are important to the company’s financial reporting and vendor relationships.