Electronic Records Manager in Los Angeles, California at The J. Paul Getty Trust

Getty Research Institute's department of Institutional Records and Archives (IRA) seeks a limited-term Electronic Records Manager to lead a discovery-phase project focused on the development of an enterprise-wide electronic records management (ERM). The Electronic Records Manager will lead research and analysis efforts to identify present state practices, systems, strengths, and weaknesses, and to develop recommendations and requirements for a future ERM program.

• Plan and execute a structured enterprise-wide electronic records management discovery effort
• Engage stakeholders across the organization to document roles, responsibilities, and data flows; identify and document existing systems and workflows; identify gaps; and evaluate needs for managing electronic records
• Identify and document organizational risks, gaps, and compliance considerations related to electronic records
• Create and manage the project plan, scope, timeline, and deliverables for the discovery phase
• Develop policies, procedures, standards, and manuals in accordance with program objectives and goals
• Assist with the development of records retention and disposition schedules
• Design and implement communication plans for the project team, senior leadership, users, and other stakeholders
• Proactively manage potential project risks/difficulties and design mitigation strategies
• Define business and functional requirements for a viable enterprise-wide ERM program
• Analyze findings and develop recommendations, including options and priorities
• Produce a final report and roadmap
• May plan, assign, and/or supervise the work of others
• Assist with other projects as needed

• Master's degree in library science, archival administration, or information technology or five years work experience in related field

• Five years professional experience managing electronic records or digital content

• Certified Archivist or Certified Records Manager designation desirable

This is a one-year, limited-term position focused on completing a defined discovery project to inform future electronic records management efforts.

Please note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future.