Programs Administrative Assistant in Duquesne, Pennsylvania at Greater Pittsburgh Community Food Bank

Reports To: Supervisor of Network Growth and Compliance

FLSA Status: Non-Exempt

Department: Programs

Please Note: This position is a temporary role that will last from June 15th, 2026 – October 16th, 2026.

The Temporary Administrative Assistant will provide administrative and coordination support to the Partner Network team and Programs Department during a period of shifting responsibilities. This role will play a key part in ensuring the smooth operation of internal and external meetings, partner monitoring activities, and grant-related reporting processes.

Job Summary:

The Temporary Administrative Assistant will provide administrative and coordination support to the Partner Network team and Programs Department during a period of shifting responsibilities. This role will play a key part in ensuring the smooth operation of internal and external meetings, partner monitoring activities, and grant-related reporting processes.

Key Responsibilities

• Coordinate and manage calendars, including scheduling internal meetings, partner meetings, and monitoring visits
• Support logistics for partner monitoring activities, including tracking schedules and organizing relevant documentation
• Serve as a point of coordination between team members and external partners for scheduling and communication needs
• Gather, organize, and maintain internal and partner data to support grant reporting and funding requirements
• Assist with compiling reports, tracking deliverables, and ensuring documentation is complete and accurate
• Perform general administrative tasks such as maintaining files, preparing materials, and supporting team operations as needed

Qualifications

• Prior experience in an administrative, coordinator, or support role preferred
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy in data management and documentation
• Demonstrated ability to handle sensitive information with professionalism and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong time management and problem-solving skills
• Comfort working with diverse stakeholders, including internal staff and external partners
• Other duties as assigned
• Ability to obtain Act 33/34 Clearances

Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.