Corporate Payroll Manager in Madisonville, Kentucky at Ridgewood Terrace a Concord Health Systems facility

Location: Concord Health Systems Corporate office
Full-Time | Exempt

We are seeking a highly organized, detail-oriented Corporate Payroll Manager to support payroll administration and human resources operations for three skilled nursing facilities. This position plays a critical role in ensuring employee timekeeping records are accurate, workforce management systems are maintained, and payroll information is submitted timely and accurately to our third-party payroll provider.

The ideal candidate will have strong payroll administration experience, exceptional attention to detail, and the ability to work collaboratively with facility leadership and employees. This position also serves as a key support resource for Human Resources and provides backup coverage for essential HR functions.

• Oversee payroll administration for employees across three skilled nursing facilities.
• Review, audit, and validate employee punches, timecards, attendance records, overtime, and shift differentials before payroll submission.
• Monitor and resolve missed punches, timekeeping discrepancies, and payroll exceptions.
• Ensure all new hires, terminations, pay rate changes, transfers, and employee status changes are entered accurately and timely into workforce management systems.
• Coordinate payroll submissions with the organization's third-party payroll provider.
• Review payroll reports and identify discrepancies before payroll is finalized.
• Respond to payroll-related questions from employees and management.
• Generate payroll, labor, and staffing reports as requested.
• Maintain strict confidentiality of employee information.

• Assist with onboarding and new hire processing.
• Maintain employee records and personnel files.
• Support benefit administration and employee status changes.
• Ensure HR documentation remains compliant with company policies and regulatory requirements.
• Provide backup support for HR functions during absences or periods of high volume.
• Assist employees with routine HR-related inquiries.

• Maintain compliance with payroll, labor, and employment regulations.
• Assist with payroll, HR, and regulatory audits.
• Identify opportunities to improve payroll and HR processes.
• Partner with facility leadership to promote accurate workforce management practices.

• Minimum of 3 years of payroll administration, HR administration, workforce management, or related experience.
• Experience reviewing and auditing employee timekeeping records.
• Strong attention to detail and commitment to accuracy.
• Proficiency with payroll, timekeeping, or workforce management systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and customer service skills.

• Experience in skilled nursing, long-term care, healthcare, or multi-location operations.
• Experience with SmartLinx or similar workforce management software.
• Experience supporting Human Resources functions.
• Knowledge of payroll regulations and wage-and-hour compliance.

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off
• 401(k) with company match
• Professional development opportunities
• Supportive leadership team
• Opportunity to make an impact across multiple healthcare facilities

If you are a detail-oriented professional who enjoys payroll administration, problem-solving, and supporting employees, we invite you to apply and become part of a team dedicated to excellence in skilled nursing care.