Can I apply directly for this job on this page?

Yes, you can begin your application on this page using a quick form. You'll then be redirected to the employer's career site to complete the full application process.

What is the role of a Fleet Administrator at ARBORWORKS LLC?

The Fleet Administrator position at ARBORWORKS LLC is a Full-time or part-time position opportunity in the relevant field.

Where is this Fleet Administrator job located?

Oakhurst, California, 93644, United States

What type of employment is offered for this Fleet Administrator role?

Full-time or part-time position

What industry does this Fleet Administrator position belong to?

This role spans multiple industries.

Fleet Administrator job near me in Oakhurst, California at ARBORWORKS LLC

ABOUT ARBORWORKS, LLCArborWorks LLC is a nationwide leader in professional vegetation management, specializing in utility line clearance, fire remediation, and large-scale environmental projects. Established in 2003, we have built a reputation for quality and safety by leveraging advanced mechanized equipment and a skilled team of dedicated professionals. Guided by a commitment to innovation, safety, and superior customer service, ArborWorks prides itself on an exceptional safety culture, recognized through industry-leading third-party ratings.
Whether you’re looking to grow your career or contribute your expertise, ArborWorks offers a dynamic environment where team members are valued, and professional growth is a priority. We are passionate about creating safe communities and delivering excellence in every project.
JOB OVERVIEW: FLEET ADMINISTRATOR

The Fleet Administrator supports the efficient, safe, and compliant operation of ArborWorks’ fleet by managing fleet data, coordinating maintenance activities, and ensuring the integrity of critical administrative processes. This role is essential to maintaining vehicle readiness, supporting regulatory compliance, and enabling data-driven decision-making across fleet operations.

Acting as a central coordination point between internal teams and external service providers, the Fleet Administrator ensures timely communication, accurate recordkeeping, and effective tracking of maintenance, compliance, and vendor activities. This position directly contributes to minimizing downtime, controlling costs, and supporting field productivity through organized, reliable fleet administration.

JOB RESPONSIBILITIES

Fleet Administration & Data Management:

Maintain accurate, timely, and complete fleet records across all fleet management systems and databases.
Perform data entry, auditing, and validation for vehicle registrations, licensing, compliance records, telematics platforms, maintenance systems, and fuel card programs.
Ensure all fleet documentation is current, organized, and compliant with company and regulatory standards.
Generate recurring and ad hoc reports to support operational decision-making, cost tracking, and performance analysis.
Support record retention practices and ensure proper documentation for audits and compliance reviews.

Vehicle Maintenance Coordination:

Coordinate preventive and corrective maintenance, repairs, inspections, and service appointments.
Track maintenance schedules and ensure timely completion of required services.
Monitor work orders, service updates, and vendor timelines to reduce vehicle downtime.
Communicate vehicle availability, maintenance schedules, and repair updates to field teams and leadership.
Maintain detailed service and repair histories.

Vendor & Stakeholder Coordination:

Serve as a primary administrative contact for fleet vendors, service providers, and internal stakeholders.
Build and maintain strong working relationships with repair facilities, fuel providers, licensing agencies, and other partners.
Coordinate vendor communications, documentation, invoicing support, and service tracking.
Respond to inquiries via phone, email, and messaging platforms in a professional and timely manner.

Compliance & Insurance Support:

Support vehicle registration, licensing, and regulatory compliance activities.
Assist with maintaining Driver Qualification (DQ) files and required compliance documentation.
Administer fleet insurance documentation, including tracking and distributing insurance cards.
Collect, organize, and maintain documentation for vehicle incidents, collisions, and claims.
Support accident reporting processes and ensure proper documentation for compliance.

Operational & Administrative Support:

Provide administrative and scheduling support to fleet operations.
Assist with calendar coordination, reporting, and departmental organization.
Serve as backup support for daily fleet administrative functions as needed.
Support repair shop and parts operations with clerical and tracking activities.
Contribute to process improvements and efficiency initiatives within fleet operations.

REQUIREMENTS & QUALIFICATIONS

Education:

High school diploma or equivalent required.

Experience:

Minimum of 2 years of administrative, fleet, transportation, logistics, maintenance, or related experience.
Experience supporting operations in a fast-paced, service-driven environment.

Skills & Abilities:

Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple priorities, deadlines, and shifting demands.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Strong verbal and written communication skills.
Customer-focused mindset with the ability to build effective working relationships.
Analytical ability to review data and support operational insights.
Ability to maintain confidentiality of sensitive company and employee information.

Licenses / Certifications:

Valid driver’s license preferred.

Required Training:

Company safety and compliance training upon hire.
Fleet systems and reporting tools training as applicable.
Ongoing compliance and regulatory training as required.

PREFERRED QUALIFICATIONS

Experience with fleet management systems, telematics platforms, or maintenance tracking software.
Knowledge of vehicle maintenance programs, fuel card systems, and transportation operations.
Familiarity with vehicle registration, licensing, DOT compliance, or insurance administration.
Experience working with external vendors and managing service provider relationships.
Experience in construction, utility vegetation management, or field service operations.

WORK ENVIRONMENT

Primarily office-based with frequent coordination with field personnel and external vendors.
Occasional visits to fleet yards, maintenance facilities, or operational sites.
Regular use of computers, phones, and standard office equipment.
Fast-paced work environment requiring multitasking and responsiveness.
May require occasional extended hours to support operational needs.

EEO STATEMENT

ArborWorks, LLC is an Equal Opportunity Employer. We are committed to providing an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.

REASONABLE ACCOMMODATION STATEMENTArborWorks, LLC provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws. Applicants requiring accommodation during the application or hiring process should contact Human Resources.

Fleet Administrator in Oakhurst, California at ARBORWORKS LLC

Explore Related Opportunities

Job Description

Scan to Apply

Job Location

Frequently asked questions about this position

Similar Jobs In Oakhurst, California

Program Manager (Mental Health Outpatient)

Booking Coordinator | No Experience Needed | Remote

Territory Manager – Mainstream (Fixed Term)

Warehouse Distribution Center Associate (Part Time)

Assistant Manager