Invoice Clerk in Grimsby, Ontario at MAJOR REFRIGERATION LTD

About us

Founded in 2012, Major Refrigeration Ltd. has proudly delivered reliable Refrigeration, HVAC, Controls, and Energy Solutions to customers across Canada. Headquartered in Grimsby, Ontario, the company operates throughout Ontario, Nova Scotia, New Brunswick, and Prince Edward Island, and continues to expand into new regions.

With a team of over 170 employees (throughout the provinces), we are continuously expanding and strengthening our workforce across all divisions to support our growth and maintain the high level of service our customers expect and deserve.

The Position

The ideal candidate will be a detail-oriented and highly organized Invoice Clerk. In this role, the candidate will be responsible for accurately preparing, processing and tracking invoices while ensuring all billing information is complete and compliant with company policies.

Role and Responsibilities:

• Generate/review invoices and enter into software (Quickbooks)
• Review customer portals (online) for open tickets to be invoiced or for follow up (eg. call backs/waiting on parts)
• Prepare and send invoices to customers (via email or customer portal)
• Review weekly employee timesheets for accuracy using work orders and GPS system to verify hours and details
• Other administrative duties as assigned

Qualifications:

• High school diploma or equivalent
• Minimum 1-3 years experience in an Administrative or similar position
• Excellent English communication skills (written and verbal)
• Team player with the ability to communicate and collaborate with others
• Excellent organizational skills and ability to multi task
• Proficient in Microsoft Office
• Willingness to learn new skills and software
• Ability to work Monday to Friday, with flexibility to work shifts between 8:00am - 4:00pm

Compensation & Incentives:

• Health, vision and dental benefits package
• Company Contributed Retirement Savings Plan (RSP)
• Eligible for paid vacation days after probationary period
• Permanent, year round employment

We thank all applicants for their interest; however, only those that best meet our qualifications will be contacted. Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.