Document Control Clerk - Maintenance Department at Magnolia Foods, Llc. – Mira Loma, California

The Document Control Clerk supports the Maintenance Department by managing, organizing, and maintaining all technical documentation, records, and compliance-related files. This role ensures that maintenance documents are accurate, up to date, properly stored, and easily accessible to internal teams and auditors. The Document Controller plays a key role in supporting regulatory compliance, preventive maintenance planning, and continuous improvement initiatives.

• Maintain and update all maintenance-related documents, including SOPs, work instructions, equipment manuals, PM schedules, and safety procedures.

• Ensure all documents follow established version control and approval processes.

• Track document revisions and maintain accurate records of changes.

• Organize and archive historical documents in accordance with company retention policies.

• Ensure documentation meets internal quality standards and regulatory requirements.

• Prepare and provide documentation for internal and external audits.

• Monitor document expiration dates and coordinate timely updates with responsible parties.

• Upload, update, and manage documents within the Computerized Maintenance Management System (CMMS).

• Assist with data entry related to work orders, PM tasks, and equipment records.

• Support maintenance leadership with reporting and documentation requests.

• Collaborate with maintenance supervisors, technicians, engineering, and safety teams to ensure documentation accuracy.

• Notify stakeholders of upcoming document reviews, required updates, or missing information.

• Provide training or guidance on document control procedures when needed.

• High school diploma or equivalent required; associate degree preferred.

• 2+ years of experience in document control, administrative support, or maintenance/engineering environments.

• Experience with NetSuite a plus

• Strong attention to detail and organizational skills.

• Ability to manage multiple tasks and deadlines.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Familiarity with technical documents, maintenance terminology, and regulatory requirements.

• Excellent communication and record‑keeping skills.

• Office environment within a maintenance or industrial setting.

• May require occasional visits to production or equipment areas to collect or verify documentation.