Contract Coordinator at Agora Refreshments – SeaTac, Washington

About Agora Refreshments

Agora Refreshments is a full-service, customer-obsessed, breakroom-supply company, creating vibrant and refreshing workplace experiences. From modern water and coffee equipment to curated snacks, craft beer, wine, and cold brew on tap, we redefine office culture. Serving satisfied customers across Seattle, WA, Portland, OR, and Austin, TX, we bring a personalized touch to every workplace we serve.

We’re looking for people who are eager to challenge the status quo, who see detail as the difference between good and great, and who believe that their work can bring joy and connection to others. At Agora Refreshments, you’ll join a diverse team where your ideas are valued, your enthusiasm is contagious, and where every role contributes to our collective mission of refreshing lives. If you’re adaptable, passionate about quality, and ready to be part of a team that cares as much about innovation as it does about community, you’re exactly who we want on board.

Agora Refreshments provides health and time-off benefits because we believe that supporting our employees' well-being is essential to their success and our collective growth. All full-time employees (30+ hrs) are eligible to enroll in our Medical, Dental and Vision insurance. We also provide Long Term Disability and Life insurance at no cost to the employee. Agora Provides Paid Time Off including Vacation, Sick and 10 paid holidays to ensure all employees have some time to rest, recharge and spend time seeing the people and doing the things we love.

Agora Refreshments is an Equal Opportunity Employer. We are committed to providing a work environment free from discrimination and harassment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other protected status. All qualified applicants will receive consideration for employment without regard to any such characteristic. We believe in creating a diverse and inclusive community where every individual is empowered to share their unique perspectives. If you require any reasonable accommodations during the recruitment or hiring process, please let us know.

Upon request, alternative formats and support for non-English speakers, as well as accommodations pursuant to the Americans with Disabilities Act (ADA), are available.

The Contract Coordinator supports contract setup, billing coordination, and client onboarding activities while partnering closely with internal teams across Finance, Purchasing, and Operations. This role requires strong attention to detail, the ability to manage multiple priorities, and a commitment to delivering excellent service to both internal and external stakeholders.

• Review incoming contracts and supporting documentation for accuracy and completeness
• Set up and maintain client contract files and records
• Enter contract details, pricing, and product information into the ERP system
• Coordinate with Purchasing on product requirements for new and pending clients
• Submit lease applications and act as a liaison between lease partners and clients
• Support client onboarding, including welcome communications and documentation
• Upload client invoices to customer portals and assist with billing coordination
• Assist with past‑due accounts by contacting clients regarding outstanding balances
• Provide backup administrative support across the operations and finance teams as needed

• Prior experience in contract coordination, contract administration, or administrative support
• Strong organizational skills and high attention to detail
• Ability to work in a fast‑paced, deadline‑driven environment
• Professional written and verbal communication skills
• Customer‑service focused and comfortable working cross‑functionally
• Proficiency with Microsoft Office; ERP experience preferred