Purchasing Assistant in Medford, Oregon at Addictions Recovery Center Inc

Description: “Before anything else, preparation is the key to success.”- Alexander Graham Bell
KEY INFORMATION
• Title: Purchasing Assistant• Type: Full Time (4-day workweek, 32 hours)• Work Model: Onsite• Hourly Wage: $27.00-$32.40 per hour per hour (Approximately $44,928-$53,913 annually)• Competitive Vacation & Benefits Package Details Below!

Work that supports access to care—on a schedule that respects your life.

At Addictions Recovery Center (ARC), every service we provide depends on the people behind the scenes who keep our organization running smoothly.

From purchasing essential supplies to supporting financial operations, your work helps ensure our clinical and program teams have everything they need to provide life-changing care.

As a Purchasing Specialist, you'll play a key role at the intersection of purchasing, accounts payable, and financial operations.

You'll coordinate procurement activities, process invoices, maintain vendor relationships, monitor inventory, and support accounting workflows that keep our organization operating efficiently.

Your attention to detail, sound financial practices, and commitment to responsible stewardship help create the stability that allows our teams to stay focused on what matters most—supporting people on their recovery journey

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Join a collaborative finance team where organization, accountability, and continuous improvement are valued, and where your work makes a meaningful difference every day.

Why You'll Love Working at ARC

• A true four-day, 32-hour workweek that supports real work-life balance
• Meaningful work where your efforts directly support programs that help people recover
• A collaborative finance team that values communication, accuracy, and teamwork
• A dynamic position blending purchasing, accounts payable, inventory management, and accounting support
• A values-driven culture grounded in transparency, equity, compassion, and respect
• Opportunities to improve systems and contribute to organizational success

What You'll Do

Your work ensures ARC has the supplies, equipment, and financial processes needed to support staff and the people we serve. During a typical week, you will:

• Source and purchase supplies, equipment, furniture, and approved materials for programs across the organization
• Build and maintain positive vendor relationships while identifying quality products and cost-effective purchasing opportunities
• Process invoices and support accounts payable activities, including coding, data entry, payment preparation, and reconciliations
• Assist with accounts receivable functions, payment processing, and bank deposits as needed
• Support month-end and year-end accounting activities to help maintain accurate financial records
• Monitor inventory levels, maintain backstock, and coordinate timely replenishment of essential supplies
• Track purchase orders, resolve purchasing issues, and communicate with staff and vendors regarding order status or discrepancies
• Analyze pricing trends and compare vendors to maximize value and ensure responsible stewardship of agency resources
• Maintain organized purchasing, inventory, and financial records with exceptional accuracy
• Collaborate across departments to ensure teams have the resources needed to deliver high-quality care

Identify opportunities to improve purchasing, inventory, and accounting processes while supporting continuous quality improvement Requirements:

What We're Looking For

We're looking for someone who enjoys balancing purchasing, vendor relationships, inventory management, and accounting responsibilities while maintaining exceptional organization and accuracy.

The ideal candidate is proactive, dependable, financially minded, and understands that careful stewardship of organizational resources helps strengthen the care we provide.

Required Qualifications

• High school diploma or GED
• Two years of experience in purchasing, accounting, finance, administrative support, procurement, or a fast-paced office environment
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities
• Excellent attention to detail and commitment to financial accuracy
• Strong analytical and problem-solving abilities
• Professional communication skills with employees, vendors, and community partners
• Ability to maintain confidential and sensitive financial information
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Ability to learn and utilize accounting and purchasing software

Preferred Qualifications

• Associate degree in Business, Accounting, Finance, Supply Chain Management, or a related field
• Experience with purchasing, procurement, inventory management, or vendor relations
• Experience supporting accounts payable, accounts receivable, or general accounting functions
• Experience using accounting software such as QuickBooks, Sage, or similar financial systems
• Experience evaluating vendors, comparing pricing, and identifying cost-saving opportunities
• Experience working in a nonprofit, healthcare, behavioral health, or human services organization

The Qualities That Will Help You Thrive

• Organized — You manage purchasing, invoices, inventory, and financial records with precision.
• Reliable — You follow through, meet deadlines, and keep work moving.
• Collaborative — You build positive relationships with coworkers, vendors, and community partners.
• Resourceful — You identify practical, cost-effective solutions to everyday challenges.
• Detail-Oriented — You catch discrepancies before they become problems and maintain accurate records.
• Mission-Driven — You understand that responsible stewardship of resources helps our teams provide exceptional care.

Compensation

• $27.00-$32.40 per hour for a 32-hour workweek
• Equivalent to Approximately $44,928-$53,913 annually, excluding any additional hours worked

Benefits That Support You

At ARC, we believe caring for others starts with caring for our team. We offer a comprehensive, people-first benefits package designed to support your health, financial wellbeing, and work-life balance.

Work-Life Balance

• Four-day, 32-hour workweek
• Ten paid holidays each year (many convert to floating holidays if worked or if they fall on your regularly scheduled day off)
• Vacation and sick leave begin accruing immediately, with up to three weeks of vacation and two weeks of sick leave earned during your first year

Health Coverage (ICHRA)

• Benefits begin the first day of the month following your first 30 days of employment
• ARC provides health coverage through an Individual Coverage Health Reimbursement Arrangement (ICHRA), allowing you to choose the individual health plan that best meets your needs for most employees, the majority of available plans are fully covered by ARC

Employer-Paid Benefits

• Dental insurance
• Vision insurance
• Family dental and vision coverage at no additional cost
• Long-term disability insurance
• Oregon Paid Leave coverage
• Basic life insurance equal to one times your annual salary
• Employee Assistance Program (EAP)
• On-site employee support groups

Optional Voluntary Benefits

• Flexible Spending Accounts (FSA)
• Supplemental life insurance
• Critical illness and accident coverage
• Mercy Flights household membership
• Pet insurance discounts

Retirement & Financial Wellness

• 401(k) retirement plan with immediate vesting and employer matching contributions
• ARC qualifies as a Public Service Loan Forgiveness (PSLF) employer for eligible student loan forgiveness programs

Join a team where compassion, professionalism, and purpose come together every day. At ARC, your work will help create the first step toward recovery—and that first step can change a life.

You'll be part of a collaborative team where responsible purchasing, financial accuracy, and exceptional organization help keep the agency running efficiently and ensure our staff have the tools they need to serve our community.

Don’t miss out on this opportunity – apply today!Addictions Recovery Center, Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, genderidentity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.LGBTQIA+ applicants are encouraged to apply.Paid sick-time hours accrue for full-time employees based on the hours worked, and are prorated for part-time employees.